Administrative Assistant

Aston Carter • Lebanon, TN • 12h ago

Job Title: Administrative AssistantJob Description

We are seeking a proactive and organized Administrative Assistant to support our manufacturing branch during a period of growth and transition. This role is ideal for someone who thrives in a fast-paced environment and enjoys being the central point of contact for both internal teams and external visitors. The Administrative Assistant will play a key role in maintaining smooth office operations, supporting various departments, and ensuring a welcoming and professional atmosphere.

Responsibilities

Organize, file, and maintain paperwork related to manufacturing jobs and operations.

Input job and inventory data accurately into Excel and other tracking systems.

Manage office supplies and coordinate replenishment as needed.

Assist with scheduling, document preparation, and general office tasks.

Greet and assist visitors, vendors, and delivery drivers in a friendly and professional manner.

Coordinate pick-up and drop-off logistics with drivers and internal teams.

Maintain a clean and organized reception area.

Communicate effectively with service, parts, and technician teams to ensure smooth workflow.

Support cross-functional collaboration and help facilitate internal communications.

Assist in coordinating meetings, trainings, and other team activities.

Maintain accurate records of job progress, inventory levels, and other key metrics.

Generate reports and summaries as requested by management.

Essential Skills

Previous experience in an administrative, office manager, or clerical role (manufacturing environment preferred).

Strong proficiency in Microsoft Excel and other Office Suite applications.

Excellent communication and interpersonal skills.

Ability to multitask, prioritize, and stay organized in a dynamic environment.

Friendly and professional demeanor with a customer-service mindset.

High school diploma or equivalent required.

Additional Skills & Qualifications

Go-getter mindset - ready to work hard!

Previous experience in an administrative, clerical role (manufacturing, industrial, service, dealership environment preferred).

Additional education or certifications a plus.

Work Environment

The position requires 100% in-office presence during standard business hours from Monday to Friday in Lebanon, TN.

Job Type & Location

This is a Contract position based out of Lebanon, TN.

Pay and Benefits

The pay range for this position is $21.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lebanon,TN.

Application Deadline

This position is anticipated to close on Nov 14, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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