Administrative Assistant - Higher Education

Robert Half • San Marcos, CA • 3h ago

Description

A respected higher education institution in San Marcos is seeking a dedicated Administrative Assistant to support faculty, students, and leadership across multiple academic departments. This position is ideal for someone who enjoys working in a mission-driven environment where collaboration, integrity, and learning are at the heart of the workday.

The Administrative Assistant will play a critical role in managing departmental communications, organizing events, maintaining records, and ensuring the smooth operation of daily activities.

Key Responsibilities:

Provide administrative support to department heads, faculty, and staff.

Manage calendars, schedule meetings, and coordinate logistics for academic events.

Draft correspondence, prepare reports, and handle document filing (electronic and physical).

Support student inquiries, appointments, and program information requests.

Track budgets and expenses, process purchase orders, and assist with invoice approvals.

Maintain confidentiality of student and institutional records.

Coordinate communications between departments, faculty, and external partners.

Assist with onboarding new staff and updating procedural documentation.

Requirements

Associate or bachelor's degree preferred.

2-3 years of administrative experience, ideally in education, nonprofit, or academic administration.

Excellent communication, organization, and interpersonal skills.

Proficiency in Microsoft Office Suite and Google Workspace.

Ability to multitask and manage competing priorities in a professional environment.

Strong attention to detail and commitment to supporting educational excellence.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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