Administrative Assistant - Higher Education

Robert Half • Encinitas, CA • 15h ago

Description

If you are a proactive, detail-oriented professional who enjoys supporting leadership teams and coordinating complex schedules, this role is for you. Our client, a prestigious private higher education institution in the heart of Encinitas, is seeking an Administrative Assistant to provide exceptional support to their Executive Vice President and campus administration.

This position is perfect for someone who thrives in a professional, mission-driven environment where no two days are the same. The school is known for its forward-thinking academic programs, collaborative culture, and commitment to both students and staff. As the Administrative Assistant, you will serve as the organizational hub for the executive office-managing communications, coordinating meetings and events, and helping ensure daily operations run smoothly.

You'll have the chance to work closely with academic leaders, faculty, and community partners, contributing directly to the success of educational initiatives and campus projects. This is a fast-paced, highly visible role that requires initiative, discretion, and exceptional organizational skills.

Responsibilities:

Provide direct administrative support to the Executive Vice President and senior leadership team.

Manage complex calendars, coordinate appointments, and handle meeting logistics and travel arrangements.

Prepare meeting materials, agendas, and presentations for executive and board-level discussions.

Process purchase orders, expense reimbursements, and assist with department budget tracking.

Serve as a liaison between departments, faculty, students, and external stakeholders.

Assist with planning campus events, workshops, and leadership meetings.

Maintain filing systems, both electronic and physical, and ensure confidential records are organized and secure.

Draft correspondence, proofread reports, and support ongoing communications for the EVP's office.

Requirements

3+ years of administrative experience, preferably in higher education, nonprofit, or professional office settings.

Strong proficiency in Microsoft Office 365 and Google Workspace.

Excellent organizational, written, and interpersonal communication skills.

Ability to maintain discretion with sensitive information.

Professional demeanor and polished presentation suitable for an academic or executive environment.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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