This position is responsible for providing administrative support to the Global Chief Supply Chain Officer and the VPII, Global Strategic Sourcing (IT, Destinations Management, Onboard Revenue & Centers of Excellence). The ideal candidate will have experience working in a fast-paced environment, managing multiple complex calendars, arranging complex and detailed travel itineraries. As an experienced Executive Assistant you will create efficiencies for the executive by screening phone calls and emails to prioritize correspondence, responding on behalf of the executive and direct reports or escalating when required.
Job Functions:
Executive & Administrative support: Provide administrative support to the Global Chief Supply Chain Officer and the VPII, Global Strategic Sourcing (IT, Destinations Management, Onboard Revenue & Centers of Excellence). Manage complex calendars and global schedules. Handle confidential materials and personal matters with discretion. Organize and prioritize time-sensitive information. Complete T&E statements and reimbursement forms.
Travel, Meeting & Event Coordination: Coordinate domestic and international travel arrangements. Manage logistics for department/group meetings (hotels, catering, A/V, Wi-Fi, etc.). Assist with office/facility management requests and space optimization.
Project & Financial Administration: Provide project administrative assistance (budgets, briefs, presentations). Manage invoice payments and expenditure tracking using Excel. Coordinate service payments (phone, operational services, etc.). Act as department coordinator for document retention and management.
Office Operations & Employee Onboarding: Manage office supplies inventory and purchasing. Oversee new employee onboarding (handbook, equipment, desk setup). Coordinate time and attendance functions using Kronos. Manage office/facility management requests (e.g. office location moves, order furniture or other items/tasks necessary to optimize use office space. Assist with other office responsibilities as needed. Adapt quickly to changing priorities and directions.
Knowledge, Skills & Abilities:
Understanding of workplace policies and procedures / Familiarity with team collaboration tools and techniques.
Strong time management and organizational skills
Ability to maintain reliable and consistent attendance / Capacity to be punctual and meet deadlines / Ability to collaborate effectively with colleagues and work as part of a team / Demonstrated professionalism in all interactions and tasks.
Qualifications:
Bachelor's degree or equivalent experience is preferred.
Technical Proficiency: Expert-level knowledge of Microsoft Office products (Outlook, Word, PowerPoint, Excel, Visio).
Administrative Expertise: Minimum of 10+ years of senior-level executive administrative support with demonstrated accomplishments.
Stakeholder Engagement: Proven ability to interact with internal and external contacts at all levels, including executive leaders.
Interpersonal & Communication Skills: Exceptional interpersonal abilities.
Confident communication at all levels, including executive leadership.
Ability to build effective internal and external relationships.
Professional Attributes: High level of professionalism and integrity.
Versatility, flexibility, and enthusiasm for changing priorities.
Global & Matrix Environment Exposure: Experience working in a global organization.
Demonstrated ability to operate effectively in a matrixed environment.
Physical Demands: Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.
Travel: Less than 25% with shipboard travel likely
Work Conditions: Work beyond normal business hours or on weekends may be required occasionally to support business needs, projects, or operations.
This position is classified as "in-office." As an in-office role, it requires employees to work from a designated Carnival office in South Florida Tuesday through Thursday each week. Employees may work from their homes on Mondays and Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.
Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.??
At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival's discretionary equity incentive plan.?Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:
Health Benefits:
Cost-effective medical, dental and vision plans
Employee Assistance Program and other mental health resources
Additional programs include company paid term life insurance and disability coverage?
Financial Benefits:
401(k) plan that includes a company match
Employee Stock Purchase plan
Paid Time Off
Holidays - All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee's discretion.?
Vacation Time - All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year.? Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year.? All employees gain additional vacation time with further tenure.
Sick Time - All full-time employees receive 80 hours of sick time each year.? Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.??
Other Benefits
Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
Personal and professional learning and development resources including tuition reimbursement?
On-site Fitness center at our Miami campus
LI-Hybrid
LI-GS1
Corp
About Us
Carnival Corporation & plc is the world's largest leisure travel company, our mission to deliver unforgettable happiness to our guest through our diverse portfolio of leading cruise brands and island destinations, including Carnival Cruise Line, Holland America Line, Princess Cruises, and Seabourn in North America and Australia; P&O Cruises and Cunard Line in the United Kingdom; AIDA in Germany; Costa Cruises in Southern Europe.
Join us and embark on a career that offers not only the chance to grow professionally but also the opportunity to be part of a global community that makes a difference.
In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.
Carnival Corporation & plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.
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