Reference #: REQ_0000072318
APPLICATION INSTRUCTIONS:
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Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.
POSITION SPECIFICS
Penn State is currently seeking an Assistant Director of Alumni Events in supporting the Penn State Alumni Association, Alumni Events & Travel team. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State's future and contribute to one of the most successful fundraising and alumni relations operations in the country.
Reporting to the Director, Alumni Events and Travel and working closely with the Alumni Association's Engagement Team, as well as other partners, this Assistant Director of Alumni Events will:
Develop, implement, execute, and maintain alumni events and related services for both in person and virtual experiences.
Articulate Penn State's needs, ambitions, and values through excellent informal and formal communications.
Work independently and/or collaboratively to plan and manage the execution of events and activities for in-person, virtual, and hybrid approaches.
Project Lead and coordinate events and activities to include, but are not limited to reunions, Homecoming, presidential receptions, athletic pep rallies and receptions, alumni networking events, educational and recognition events.
Negotiate and process contracts for necessary alumni event venues, caterers, hotels, etc.
Create and analyze the effectiveness of programs and events and recommend improvements or new creative strategies
Collaborate with colleagues and manage constituent management activities, including direct mail, e-communications, and event planning
Create and coordinate events and program attendee reservations and create data reports to analyze event success
Work with volunteers, committees, boards, and University staff as assigned
May assist in writing and editing proposals, scripts and other written materials
Research and manage inventory of marketing materials, promotional handouts, nametags, giveaways and office supplies to be used during alumni and development events
Direct and coordinate the activities of assigned event staff and provide direction, training, and solve problems as necessary;
This position may coordinate events held at the Hintz Family Alumni Center.
Previous experience with Word, Excel, IBM Notes, and event registration and production tools is highly desirable. Certified Meeting Professional (CMP), Certificate in Meeting Management (CMM) or Certified Special Events Professional (CSEP) designations encouraged or in process of working towards certification.
The successful candidate will have:
the ability to demonstrate strong attention to detail and problem solving to consistently deliver accurate, high-quality work;
strong organizational skills to multitask and managing multiple event timelines effectively and simultaneously.
will have a minimum of 2 years of prior logistical planning experience to include budgeting & reconciliations, attendee registration, venue search, contract negotiations, food and beverage, audiovisual, room set ups, speaker management and housing blocks. Must be able to coordinate, direct and supervise the activities of volunteers or work teams;
Exemplary interpersonal and communication skills;
the ability to work evenings and weekends as needed, with overnight travel required to fulfill job responsibilities;
the ability to lift 30 lbs. with or without accommodation;
the ability to create and maintain an inclusive and respectful environment for all students and colleagues;
A commitment to professional development, learning, and being mentored.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSIf filled as Constituent Programming and Events Officer - Advanced Professional, this position requires:
Bachelor's Degree
3+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None
If filled as Constituent Programming and Events Officer - Intermediate Professional, this position requires:
Bachelor's Degree
1+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None
Penn State's Division of Development and Alumni Relations
If you believe in the power of higher education-and philanthropy-to shape the public good, you'll excel right here in Penn State's Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionals engaging a community of more than 800,000 alumni who believe in the power of giving back. Across our interdisciplinary teams of fundraisers, alumni relations professionals, communicators, event planners, financial experts, and more, there is a place for you to make a difference in the lives of students and faculty while taking your own career to new heights. Learn more about us at raise.psu.edu and explore the success of our most recent campaign at greaterpennstate.psu.edu.
Building a Career and a Life at Penn State
Across all campuses and an online World Campus, our 100,000 students and 17,000 faculty and staff know the real measure of success goes beyond the classroom-it's the positive impact made on communities across the globe. Penn State consistently ranks among the top academic and research universities in the world: psu.edu/this-is-penn-state/facts-and-rankings
This position is based at the University Park campus, located in State College, Pennsylvania. State College is ranked among the lowest-stress and safest small cities in the country, with excellent public schools, beautiful parks and other natural assets, and a broad range of cultural and athletic events and venues: statecollegepa.us and statecollege.com
BACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver's license and successful completion of a motor vehicle records check will be required in addition to standard background checks.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITSThe salary range for this position, including all possible grades, is $46,400.00 - $74,000.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to emp
