Faculty Secretary (STF2172)

Hutchinson Community College • Hutchinson, KS • 8h ago

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13406816

Essential Functions

Provide clerical support regarding day-to-day operations of office

for department chairs and faculty (e.g., mail, phone answering/transfer, scheduling appointments, word processing, scans/faxing, directing inquiries, data entry, copying, maintaining electronic files, travel arrangements including airline and hotel reservations, cars, and vans, etc.) and preparing class materials including printing, preparing class packets as well as processing scantron sheets.

Provide a friendly customer service-oriented atmosphere and support

for department chairs, faculty, students, staff, guests, vendors, stakeholders and/or any visitors to HutchCC.

Communicate professionally and accurately and serve as a

knowledge-resource for HutchCC information, directing to the correct resource or staff member.

Plan and fulfill meeting/event needs, including enrollment

activities and recruiting events, coordinating room reservations when appropriate.

Attend meetings as assigned, recording minutes as required; notify

appropriate persons of meetings, distribute agendas, prepare/distribute minutes.

Manage logistical and inventory supplies needs; order and see to the

maintenance of equipment.

Prepare and follow-up on purchase orders, receipts, forms, and

documentation of expenses, including timely payments of invoices.

Coordinate schedule and assist with supervision of possible student

workers and/or dept. staff; delegate responsibilities as appropriate.

Assist in effective recruitment and retention of students.

Flexibility in working occasionally in the evenings (i.e., beginning

of semesters).

Arrive on time for work, attend work regularly, and successfully

perform the responsibilities of the position.

With prior approval of the department chair, serve actively on

campus committees

Comply with HutchCC policies, procedures, and practices.

Presidents Office

Provide clerical support as needed.

Work cooperatively and respectfully with the Administrative

Assistant to the President

Secondary

Provide clerical support in multiple buildings, including: Shears

Technology Center, Ag Diesel at South Campus, Cosmetology, Building 12, Aide-Wifco, or others.

Perform other responsibilities as assigned by Department II Chairs\

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