Accounts Payable Specialist

Robert Half • Melbourne, FL • 13h ago

Description

We are looking for an Accounts Payable Specialist to join our team in Melbourne, Florida. In this contract to permanent role, you will play a vital part in ensuring smooth financial operations within a thriving construction environment. The ideal candidate will demonstrate exceptional organizational skills and a detail-oriented demeanor while managing high-volume tasks efficiently.

Responsibilities:

· Process a high volume of invoices across multiple divisions and job cost centers using Jonas Construction Software.

· Perform three-way matching (PO, receipt, invoice) and ensure all transactions align with project budgets.

· Review invoices for required compliance documentation such as lien waivers, certificates of insurance and W-9 documentation are current and properly filed.

· Schedule and execute vendor payments per company policy and terms.

· Reconcile vendor accounts and resolve payment discrepancies.

· Maintain vendor compliance records, ensuring lien releases, certificates of insurance, and W-9 documentation are current and properly filed.

· Monitor invoice approval queues and coordinate with project managers, purchasing, and operations teams to resolve exceptions.

· Manage and maintain AP calendars, payment schedules, and recurring billing cycles.

· Ensure compliance with internal controls, GAAP, and company policies.

· Support internal and external audits by maintaining documentation.

· Identify opportunities to streamline AP processes and implement automation or best practices.

· Assist in ERP system optimization and integration projects within Jonas.

· Generate weekly and monthly AP reports including invoice aging, exception tracking, and vendor spend analysis.

· Collaborate with Finance and Procurement to improve the procure-to-pay process.

Requirements

· Associate or Bachelor's degree in Accounting, Finance, or a related field.

· 4-7 years of progressive Accounts Payable experience, ideally in construction or job-costing environments.

· Hands-on experience with Jonas Construction Software required (or familiarity with similar ERP systems such as Sage 300, Viewpoint Vista, or Foundation).

· Proficient in Jonas AP modules, reporting, and job cost integration.

· Advanced Excel skills (pivot tables, VLOOKUPs, reconciliations).

· High attention to detail, accuracy, and organizational skills.

· Excellent communication and follow-up with vendors and internal stakeholders.

· Ability to adapt and thrive in a growing, fast-paced company.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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