Senior Proposal Coordinator

Johnson, Mirmiran, and Thompson Inc. • Albany, NY • 8h ago

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,400 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, is currently ranked #50 on Engineering News-Record's list of the Top 500 Design Firms.

Compensation for this position is $35-45 per hour, commensurate with experience, education and certifications. The provided range is a good faith estimate based on the requirements described within the job description. We notice that we receive a wide variety of applicants and recognize that the person selected may be less experienced or more experienced. If so, the actual salary range may vary from the estimate provided.

Our Employee Stock Ownership Plan (ESOP) is provided at no cost to the employee and provides beneficial interest in the company. JMT offer a rich benefits package, including:

Paid Leave Time

Paid Holidays

Affordable & widely accepted health, dental and vision insurance

Excellent 401K Retirement Plan

Education Reimbursement program

Position summary: Responsible for proposal/pursuit coordination and marketing efforts for assigned region.

Essential functions and responsibilities:

Lead, prepare, and review standard government form proposals, expressions of interest, technical proposals, award submissions, and presentations.

Lead all phases of the pursuit process from kick-off meeting to production and delivery and proposal closeout

Develop pursuit outlines

Participate in pre-proposal meetings, kick-off meetings, debriefings, etc.

Provide input on pursuit teaming, content, win strategy, and storyboarding

Prepare major sections of pursuits, including but not limited to project descriptions and resumes, tailored for specific pursuit. Work with Subject Matter Experts (SMEs) to develop other pursuit content

Coordinate pursuit production (typing, graphics, editing, and reproduction), printing and delivery, with emphasis on quality assurance/quality control

Assist with presentation preparation, presentation materials, etc.

Produce consistently compliant high-quality submissions while delivering exceptional customer service

Provide Marketing essential functions and responsibilities as required

Complete data entry for Marketing databases, tracking leads go/no go, and wins or losses

Maintain visually-appealing marketing materials including resumes, boilerplate information, project descriptions, photographs, subconsultant information, etc.

Work closely and interact with technical staff, administrative staff, and marketing staff in other offices, as well as outside vendors, subconsultants, and clients

Administrative duties related to marketing such as filing, data input, etc.

Research websites, newspapers, magazines and other business publications in search of project opportunities for professional services. When opportunities are found, enter data for these opportunities into marketing database (CRM), track leads and associated go/no go decisions, and wins or losses.

Interact with marketing staff in other offices, technical staff, vendors and clients

Gather information, conduct market research about prospects/clients/projects, and participate in the development of various business collateral to support continued strategic growth

Generate reports on marketing efforts

Assist with training of other marketing staff

Participate as needed in external marketing activities such as professional associations/organizations, conferences, exhibitions, etc.

Provide organizational support of office, regional and corporate marketing efforts

Adhere to JMT's Quality Management System (QMS), ISO 9001:2015 Marketing procedures

Nonessential functions and responsibilities:

Perform other related duties as assigned

Required SkillsRequired Experience

Bachelor's degree in Marketing, Business, Communications or related field or equivalent years of experience

7+ years of related experience; AEC industry experience preferred

Proficient in Microsoft Office Suite, Adobe InDesign, and CRM Systems

Knowledge of the RFP structure and proposal process

Understanding of marketing principles

Experience with graphics and publishing software

Working Conditions

Work is performed within a general office environment 95% of the time. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.

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