Administrative Assistant II

Abbott • Sylmar, CA • 6h ago

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You'll also have access to:

Career development with an international company where you can grow the career you dream of.

Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.

An excellent retirement savings plan with high employer contribution

Tuition reimbursement, the Freedom 2 Save (https://www.abbott.com/corpnewsroom/strategy-and-strength/tackling-student-debt-for-our-employees.html) student debt program and FreeU (https://www.abbott.com/corpnewsroom/strategy-and-strength/college-degree-for-free-its-possible-with-freeu.html) education benefit - an affordable and convenient path to getting a bachelor's degree.

A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

A healthy heart is essential to good health. That's why we're committed to advancing treatments for people with cardiovascular disease. As a global leader in Cardiac Rhythm Management, our breakthrough medical technologies help restore people's health so they can get back to living their best lives, faster. We focus on innovative technologies that can improve the way doctors treat people with heart arrhythmias, or irregular heartbeats.

Our location in Sylmar, CA currently has an opportunity for an Administrative Assistant II . In this onsite role, you will provide primary administrative and overall support and coordination for a Divisional Vice President and their support staff. You will be responsible for completing special assignments and projects as required to enable efficient departmental operations and interacting with key internal and external stakeholders.

This is a fully onsite role .

This is not your typical Administrative Assistant role. In addition to providing high-level administrative support, you'll play a key role in the hands-on efforts to create a site culture, communicate with employees, identify and track opportunities to improve the site, and support digital resource management initiatives such as compiling project management reports. We're looking for someone who is proactive, detail-oriented, and takes pride in creating a polished, professional environment . If you enjoy blending administrative precision with hands-on problem-solving, this role is for you.

WHAT YOU'LL DO :

Serves as Administrative Support to a Divisional Vice President and Director level leadership along with broader team in tasks including calendar management, expenses, and travel management, ordering supplies and equipment and meeting preparation

Supports Leadership on goals and strategy through deck preparation, communication templates, town hall preparation, job description creation and oversite of cascade of information

Attend leadership meetings to capture minutes; publish and track all action items

Support Sylmar, CA facilities and leadership

Develop and leverage digital tools for project management, metrics management, and servicing metrics

Create Purchase Orders for supplies, services, and IT equipment

Serve as delegate for expense and purchasing approvals

Maintain organizational chart

Supports new hire needs, seating, equipment, and site access

Coordinate office events and other on-site meetings

Other duties as assigned

Required Qualifications

High School Diploma

Minimum 5 years' experience in an Administrative Assistant role supporting teams

Proven intermediate to advanced proficiency in Microsoft outlook, word, excel and power point

Preferred Qualifications

Associate or bachelor's degree

Organizing: Ability to structure self and others through planning, filing, minutes and action item documentation

Multi-tasking: Can manage several directors with ad hoc needs while executing daily assigned tasks

Approachability: Has a professional and approachable demeanor when interacting with all level employees

Action-Oriented: Can execute on direction given independently and efficiently while following up with updates proactively

Written Communications: Draft emails, presentations, and other business documents on behalf of directors in a professional and accurate manner

Functional/Technical Skills: Ability to learn and execute in business systems as required and troubleshoot and escalate issues proactively

The base pay for this position is $24.40 - $48.80 per hour. In specific locations, the pay range may vary from the range posted.

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email corpjat@abbott.com

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