Safety & Compliance Administrative Assistant

IB ABEL INC. • York, PA • 12h ago

Reference #: 467 If you need assistance with the application process, please notify IB Abel's Human Resources Department. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

About Us IB Abel's 110-year history is a testament to its adaptability, forward-thinking leadership, commitment to safety, and stellar service and project delivery process. Our core values-Responsible, Integrity, Results-Oriented, Ownership, and Professional-shape everything that we do at all levels of the company and are purposefully incorporated into all company communications, meetings, and strategic planning. Our use of the EOS model (Entrepreneurial Operating System) also provides structure and clarity among all levels of the company to maintain focus on our shared goals.

IB Abel (IBA) is committed to providing ample learning and career development opportunities to its team members via our Associate's Program in Project Management, Estimating, and Accounting and our growing Learning Management System.

The Opportunity We are seeking a Administrative Assistant to support our Safety & Compliance department who will assist in maintaining regulatory compliance and safety standards by performing administrative duties associated with document storage, reporting, training record management, and scheduling.

Key Responsibilities Maintain and organize digital and physical files related to safety and compliance. Schedule and track employee safety training, certifications, toolbox talks, tailboards, LMS course completions, and other compliance documentation. Coordinate internal and third-party training events, invites, and renewals. Support the onboarding process by gathering and storing safety & training documentation, coordinating trainers, and ensuring proper record keeping. Input and maintain data in safety management systems (e.g. ISNetworld, Avetta, etc.) and customer-specific portals (e.g. OneVision, Pathwave, Unify.CMS, etc.) Assist with preparing reports, audit responses, and other compliance documents. Work with Safety Professionals to produce any required training documentation, safety reports, or other records requested. Assist with incident reporting and investigations by organizing records, compiling form entries, and ensuring confidentiality of files. Assist with communications like bulletins, newsletters, alerts, and physical or digital signage. Assist with fleet safety & compliance administrative functions to track compliance with DOT regulations and standards.

Who We're Looking For Associate degree or higher, Business Administration, Computer Science, Communications, or related field. 2 or more years of administrative experience, preferably in construction, utilities, training, or safety-related role. Office experience in a fast paced environment. Familiarity with safety compliance platforms (ISN, Avetta, etc.) Strong organizational and time-management skills. Excellent written and verbal communication skills. Efficient and accurate data entry.

Proficient computer skills in Microsoft Office applications. A "can-do" attitude, strong work ethic, and ability to collaborate effectively with various teams.

Local to York, Pennsylvania with occasional travel to other offices or offsite meetings (flexibility to work from home when appropriate).

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