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Administrative Assistant (NYC Office)

New York State Civil Service • New York, NY • 2h ago

NY HELP No

Agency State Inspector General, Office of

Title Administrative Assistant (NYC Office)

Occupational Category Enforcement or Protective Services

Salary Grade NS

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $56655 to $70869 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 25%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 61 Broadway

City New York

State NY

Zip Code 10006

Duties Description The Offices of the Inspector General ("OIG") are comprised of three offices, derived from the three appointments held by Inspector General Lucy Lang:- The Office of the New York State Inspector General ("NYSIG"), as established by Executive Law Article 4-A, is entrusted with the responsibility of receiving and investigating complaints of fraud, corruption, criminal activity, conflicts of interest, and abuse in executive branch agencies of New York State government. Since June 2021, this includes complaints related to the New York State Gaming Commission.- The Office of the New York State Welfare Inspector General ("OWIG"), as established by section 74 of the Executive Law, is responsible for maintaining the integrity of New York State's public assistance programs; and- The Office of the New York State Workers' Compensation Fraud Inspector General ("WCFIG"), as established by section 136 of the Workers' Compensation Law, is responsible for investigating violations of the laws and regulations pertaining to the operation of the workers' compensation system.OIG has office locations in Albany, Buffalo, Hauppauge, New York City, Suffern, and Syracuse.Job DescriptionOIG is seeking an administrative assistant to provide support to the agency's attorneys, auditors, and investigators as they conduct confidential investigations into allegations of fraud, abuse, corruption, conflicts of interest, and other criminal activity involving New York State agencies, employees and those doing business with the State.Responsibilities include, but are not limited to:- Providing direct administrative support to office staff- Answering main switchboard and complaint hotline calls- Tracking and processing expenses and travel documentation- Various office management tasks, including purchasing- Coordinating staff and facility schedules- Proofreading and editing internal and external materials- Constituent correspondence and mail distributionThis position provides an excellent opportunity for candidates to enter New York State service and build a strong working knowledge of a wide array of state agencies and authorities.

Minimum Qualifications Minimum Qualifications- Excellent oral and written communication skills- Strong and professional interpersonal skills for effective engagement with the public, colleagues, and local, state, and federal law enforcement partners- Sound judgement and an ability to handle confidential and sensitive information with discretion and diplomacy- Demonstrated ability to work with minimal supervision, handle multiple assignments, prioritize tasks, and meet deadlines while maintaining attention to detail- Proficiency with Microsoft Word and Excel and adept at learning new computer programs, including proprietary applications and law enforcement databases- Prior New York State or city government experience is helpful, though not necessary- New York State residency is required

Additional Comments To Apply:This is a Management Confidential position appointed by the Inspector General with an approved salary range of $56,655 - $70,869 (Grade 14 equivalent), within which OIG seeks to hire. OIG staff in the New York City Office also receive an annual $4,000 location based cost of living stipend in addition to their base salary. A two-year commitment is required. Interviews and hiring will be done on a rolling basis, and this posting is subject to removal at any time once the position(s) has been filled.To apply, please visit https://bit.ly/NYSOIGRecruiting, select NYC as the position location, and enter "Administrative Assistant" as the job posting title. The State of New York does not discriminate on the basis of race, color, national origin, sex, age, sexual orientation, religion or disability in the admission to, access to or employment in our programs or activities. All persons with disabilities are encouraged to apply for all jobs they are qualified to do, and reasonable accommodation will be provided upon request.The State of New York is an Equal Opportunity Employer.

Some positions may require additional credentials or a background check to verify your identity.

Name NYS Offices of the Inspector General

Telephone

Fax

Email Address Human.Resources@ig.ny.gov

Address

Street Empire State Plaza

Agency Buiding #2, 16th Floor

City Albany

State NY

Zip Code 12223

Notes on Applying To apply, please visit https://bit.ly/NYSOIGRecruiting, select NYC as the position location, and enter "Administrative Assistant" as the job posting title.

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