Care Coordination Administrative Assistant - Care Coordination

Person Centered Services • Jamestown, NY • 2h ago

Why Work for Person Centered Services?

When you join the Person Centered Services team, you can make a difference in the lives of people with intellectual and developmental disabilities, while also reaching your own career goals.

Benefits for full-time positions include:

20 Days of paid time off (PTO) in your first year! Increasing to 25 Days in your second year!

13 Paid Holidays

Comprehensive health insurance plans for you to choose what best fits your needs (Medical, Dental & Vision)

401(k) - the Company matches 50% of the first 6% up to a maximum of 3%

Company paid benefits: basic life insurance, long-term disability, and a Lifestyle Spending Account with a benefit of up to $500 set aside for employees to spend on wellness eligible expenses!

Employee Discount and Wellness Programs - Currently providing 3 paid hours per week for exercise, volunteering or personal wellness!

Professional development opportunities including mentorship program options and ongoing coaching

Administrative Assistant

Department

Care Co ordination Administrative Operations

Direct Care

Non-Direct Care

? ? Non-Direct Care ?

FLSA Status

? ? Non-Exempt ?

Exemption Type

(HR Use Only - Check all that apply )

? ? ? ? Executive ? ? ? Computer

? ? ? ? Administrative ? ? ? Professional

? ? ? ? Outside Sales

Reports to

Supervisor, Administrative Operations

Supervises

None

Primary Location

Varies

Employment Status

? ? ? ? Full Time ? ? ? Part Time

? ? ? ? Regular ? ? ? Temporary

Original Date

2018

Revised Date

June 2025

JOB SUMMARY

The Administrative Assistant for Care Coordination is responsible for providing clerical and administrative support for the Care Coordination department.

ESSENTIAL FUNCTIONS

Completes program-related typing, copying, and other clerical tasks to include letters, correspondence, memos, records, and reports.

Answers and tracks incoming intake calls and responds to inquiries and escalating to others as necessary.

Sorts and files correspondence, program records, case notes, etc.

Completes confidential typing and data entry as requested .

Establishes and maintains department databases.

Creates and maintains all department forms

Creates and maintains department spreadsheets/trackers/reports.

Attends department meetings, as needed, to take notes.

Assists in scheduling meetings, booking rooms, maintaining shared drives/calendars, tracks info (billing, caseloads etc.), mail/postage.

Assists Intake Specialist with completion/submission of applications/referrals for services and benefits/entitlements.

Uploads and submits documents to statewide databases/authorization systems.

Keeps intake dashboard updated and accurate .

Monitors and reviews enrollments prior to the transition to Care Coordination.

Utilizes statewide databases to verify eligibility, status, and demographic information.

Documents and constructs reports in the Electronic Medical Health system.

Other duties as necessary or assigned.

OTHER DUTIES

Commits to a respectful, just, and supportive environment for individuals and team members aligning with the organization's commitment to inclusion and belonging.

As a leader, sets and promotes a culture focused on inclusion and belonging in all business practices. This includes actively seeking , hiring, and developing talented candidates and appropriately and fairly addressing issues related to inclusion in all interactions with team members.

KNOWLEDGE, SKILLS & ABILITIES

Ability to find and use available resources to solve problems while being self-directed. Knowledge of Microsoft Word and Excel Strong oral and written communication skills.

Strong organizational skills

Ability to keep sensitive and privileged information confidential

Demonstrates cultural competence

Proactively approaches professional responsibilities

Ability to complete work in a timely manner

EDUCATION & EXPERIENCE

H igh School Diploma/GED required .

Associates Degree , preferred .

Familiarity with I/DD provider agencies, OPWDD, or Health Homes, preferred.

Office Experience preferred

Experience creating and utilizing tracking systems in Excel preferred.

Must have access to reliable transportation and be willing to travel regularly within the service area

Click Here for Full Job Description (https://personcenteredservices.com/wp-content/uploads/2025/06/CC-Admin-Operations-Administrative-Assistant-6.2025-1.pdf)

Person Centered Services has a commitment to equal employment opportunity for all staff and applicants for employment. Employment decisions including, but not limited to, those such as staff selection, performance evaluation, administration of benefits, working conditions, staff programs, transfers, position changes, training, disciplinary action, compensation, and separations are made without regard to race, color, religion (including religious dress and grooming), creed, national origin, nationality, citizenship status, domestic partnership status, ancestry, gender, affectional or sexual orientation, gender identity or expression, marital status, civil union status, family status, age, mental or physical disability (including AIDS or HIV-related status), atypical hereditary cellular or blood trait of an individual, genetic information or refusal to submit to a genetic test or make available the results of a genetic test, military status, veteran status, or any other characteristic protected by applicable federal, state, or local laws.

Job Details

Pay Type Hourly

Hiring Rate 18 USD

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