Accounting Administrator

Aston Carter • Orlando, FL • 13h ago

Accounting Administrator opportunity in Orlando FL!

Job Description

This Accounting Administrator role is pivotal in supporting the branch team and Branch Manager by efficiently managing the administrative functions of the branch. The position serves as the key contact point for employees, clients, regional, and corporate offices.

Responsibilities

Enter new hires, rehires, and changes into the payroll system for hourly branch employees.

Update work orders and cost codes in the job cost system for accurate weekly labor posting.

Enter weekly timesheets and resolve any discrepancies with Operations Managers.

Run payroll edits and verify all entries for active branch employees.

Obtain approved billing and enter it into the billing system, print and mail invoices, and maintain billing files.

Run aged receivables reports weekly, follow up on overdue amounts, and determine collection strategies.

Issue and manage purchase orders, enter invoices into the AP system, and ensure timely vendor payments.

Perform general office duties including answering phones, ordering supplies, and preparing reports.

Maintain human resources documentation such as new hire packets, I-9 binders, and employee files.

Coordinate uniform ordering and workers' compensation reporting.

Prepare month-end materials as directed by the Controller and Branch Manager.

Essential Skills

Proficiency in accounts payable and receivable, invoicing, and billing.

Experience with purchase orders and month-end processes.

Skilled in Microsoft Excel, including pivot tables, vlookups, and formulas.

Experience with ERP systems like JDE, Oracle, SAP, NetSuite, Workday, or Microsoft Dynamics.

Additional Skills & Qualifications

Corporate accounting and month-end close experience within a large organization.

3+ years of experience in accounts receivable and billing with high invoice volumes.

3+ years of experience in accounts payable, purchase orders, and payroll processing.

3+ years of experience in HR and administrative/office management functions.

2+ years of experience with ERP systems.

Work Environment

This role requires onsite presence five days per week the Orlando FL location. The position involves some local travel once per quarter.

Pay and Benefits

The pay range for this position is $30.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Orlando,FL.

Application Deadline

This position is anticipated to close on Oct 31, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Similar Jobs

Senior Small Business Banking Relationship Manager (LO)

Wells Fargo • Winter Park, FL • 1h ago

Finance, Accounting & Banking

About this role: Wells Fargo is seeking a Senior Small Business Banking Relationship Manager (LO) to be part of our growing Small & Business Banking Team. This role will support customers in an assigned local market...

1h ago

Go to Apply

CSR/Teller - University & Dean, Orlando, FL - Part-Time

Fifth Third Bank, N.A. • Orlando, FL • 1h ago

Finance, Accounting & Banking

Make banking a Fifth Third better®We connect great people to great opportunities. Are you ready to take the next step? Discover a career in banking at Fifth Third Bank. GENERAL FUNCTION: Provide excellent customer servic...

1h ago

Go to Apply

Accounting Administrator

Aston Carter • Orlando, FL • 13h ago

Finance, Accounting & Banking

Accounting Administrator opportunity in Orlando FL! Job Description This Accounting Administrator role is pivotal in supporting the branch team and Branch Manager by efficiently managing the administrative functions of t...

13h ago

Go to Apply

National Accounts Underwriter

The Hartford • Lake Mary, FL • 13h ago

Finance, Accounting & Banking

National Account UW GB - UO08JE We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goa...

13h ago

Go to Apply

Senior Accountant-Finance

Orange County Sheriff's Office, Orlando, Florida • Orlando, FL • 16h ago

Finance, Accounting & Banking

Senior Accountant-Finance Print ( https://www.governmentjobs.com/careers/ocso/jobs/newprint/5121298 ) Apply ? Senior Accountant-Finance Location Orlando, FL Job Type Full Time Job Number 25-00368 Department Fiscal Manage...

16h ago

Go to Apply

Finance Analyst

Siemens Energy • Orlando, FL • 16h ago

Finance, Accounting & Banking

ASnapshot of Your Day The position is responsible for financial controlling for various business lines within the Execution Performance team in North America, including Aftermarket Mods & Ups PL. In this role, the su...

16h ago

Go to Apply

Bank Security Officer-Part Time (REG116)

SEI, Inc. Security • Orlando, FL • 1d ago

Finance, Accounting & Banking

Bank Security Officer-Part Time (REG116) Orlando, FL, United States of America $15.73 - $16.22 Back Apply Now Back Apply Now Overview Security Engineers is a respected provider of contract security services, operating ac...

1d ago

Go to Apply

Associate Financial Consultant - RIS

Regions Bank • Altamonte Springs, FL • 1d ago

Finance, Accounting & Banking

Thank you for your interest in a career at Regions. At Regions, we believe associates deserve more than just a job. We believe in offering performance-driven individuals a place where they can build a career --- a place...

1d ago

Go to Apply

Financial Analyst / Orlando, FL (HYBRID TELEWORK)

Lockheed Martin • Orlando, FL • 1d ago

Finance, Accounting & Banking

Description: We are committed to work life balance by promoting this HYBRID TELEWORK opportunity. These job requirements allow the employee to work at a Lockheed Martin-designated office or job site for part of their sch...

1d ago

Go to Apply

Banking Operations Specialist

Charles Schwab • Orlando, FL • 2d ago

Finance, Accounting & Banking

Your opportunity At Schwab, you're empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us "challenge the status quo" and transform the finance industry together. T...

2d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.