Administrative Specialist

Robert Half • San Diego, CA • 13h ago

Description

We are seeking a results-driven and highly organized Administrative Specialist to manage essential administrative functions and streamline processes within the organization. This role involves performing advanced administrative tasks, assisting with high-priority projects, and supporting cross-functional teams to ensure operational efficiency. The ideal candidate is detail-oriented, proactive, and excels in collaborating within a fast-paced environment.

Key Responsibilities:

Coordinate and perform daily administrative operations, including managing calendars, scheduling meetings, and organizing resources.

Prepare and edit reports, correspondence, presentations, and other business documents.

Serve as a liaison between departments to ensure clear communication and workflow optimization.

Conduct research and compile data as needed for special projects or organizational initiatives.

Manage and maintain files, records, and documentation with strong attention to detail and organization.

Assist with event planning and execution, including logistics, budgets, and material preparation.

Ensure compliance with company policies and procedures by maintaining accurate documentation.

Support senior leadership by managing key deliverables and timelines.

Monitor office supply inventory and manage procurement processes as needed.

Provide backup to other administrative personnel as required.

Requirements

Associate or bachelor's degree in business administration, office management, or a related field preferred.

2-4 years of experience as an administrative professional, preferably supporting multiple departments or senior executives.

Exceptional organizational and multitasking skills with a high degree of attention to detail.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools like Teams or Slack.

Superior written and verbal communication skills.

Ability to work independently and collaboratively in a dynamic and fast-paced environment.

Experience managing sensitive or confidential information with discretion.

Knowledge of basic project management principles is a plus.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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