Admin Asst Senior/Intermediate
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How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
A successful candidate will serve as an Administrative Assistant in the Department of Obstetrics & Gynecology at the University of Michigan. This position presents an opportunity to provide high-level administrative and project support to the dedicated faculty within the Women's Health Division.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Responsibilities*
Project Support for Women's Health Division
Maintenance of Division workgroups.
Coordinating meetings, attending meetings, taking minutes, developing action plans.
Development and Management of DIvision Resources .
Comprehensive Travel Support of Women's Health Faculty
Complete and track faculty absence forms.
Development of itinerary, flight schedule, reservations, and reimbursements through online systems. Arrange transportation, hotel accomodations, and conference registrations.
Track all travel activities and cancel clinics as required.
Calendar Management
Maintain faculty calendars and proactively works to resolve conflicts. Communicate clinic closures with clinic staff.
Arrange, coordinate, and document meetings.
Maintain all faculty clinical activities and time away (vacation, CME, etc.) in QGenda.
Clarify discrepancies between QGenda and Outlook to ensure alignment.
Administrative Support for the Division
Assist with dictation for manuscripts, abstracts, grants, and routine correspondence as needed.
Coordinate individual faculty meetings and provide administrative support including agendas and minutes.
If meeting is outside of standard work hours, have flexible availability to attend (when reasonable to do so).
Maintain lab coat supply.
Place supply orders.
Monitor and triage all incoming calls and initiate appropriate follow-up.
Monitor PDF expenses and hold and maintain PCard.
Enter reimbursement and expense reports in a timely manner following all university procurement policies.
Paper/grant submission support.
Maintain memberships and related charges.
Provide administrative support to the WH Division including but not limited to reserving overnight lodging, transportation, credentialing and travel reimbursement.
Required Qualifications*
Administrative Assistant Intermediate:
Bachelor's degree or equivalent combination of education and experience.
2-3 years of progressively responsible professional experience
Must have previous experience working in an academic medical institution or similar setting.
Excellent attendance and punctuality
Must be able to work independently as well as part of an integrated team.
Proven ability to effectively prioritize, multitask, and adapt as priorities shift.
Excellent organization skills and attention to detail, deadlines, and policy compliance.
Excellent oral and written communication skills.
Must be proficient in MS Office applications
Administrative Assistant Senior:
Bachelor's degree or equivalentmultitask combination of education and experience
4 or more years of progressively responsible administrative experience
Must have previous experience working in an academic medical institution or similar setting.
Excellent attendance and punctuality
Must be able to work independently as well as part of an integrated team.
Proven ability to effectively prioritize, multi task, and adapt as priorities shift.
Excellent organization skills and attention to detail, deadlines, and policy compliance.
Excellent oral and written communication skills.
Must be proficient in MS Office applications
Desired Qualifications*
Previous experience working in an academic medical institution or similar setting
Previous experience providing administrative support to leaders and/or faculty
Familiarity with LEAN processes and principles
Knowledge of Michigan Medicine policies and procedures
Proven ability to build professional relationships
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Underfill Statement
This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Detail
Job Opening ID
269999
Working Title
Admin Asst Senior/Intermediate
Job Title
Admin Asst Sr Healthcare
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Medical School
Department
MM Obstetrics & Gynecology Dpt
Posting Begin/End Date
10/21/2025 - 11/11/2025
Career Interest
Administration
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