Statement of the job
The University of Maine at Fort Kent is seeking to hire a Student Affairs Administrative Specialist CL3. The position holder will perform tasks that are diverse, requiring knowledge and skill in a variety of areas, such as accounting, marketing and administrative support.
The Administrative Specialist L3 supports the general operation of the Student Affairs Office and provides clerical and administrative assistance to the Dean of Students. As the front line, in-person representative of the campus Student Affairs staff, the Administrative Specialist provides reception, referral, and support services to students and other visitors and callers to the suite, including ordering, monitoring, and distributing goods donated to support student resilience. Additionally, this person serves as the liaison with UMS for the enforcement of the immunization requirement, while assisting in the implementation of the housing, parking, shuttle, and poster distribution policies. The Administrative Specialist will open and close the office during typical workdays, maintain its good order, and supervise student workers assigned to Student Affairs operations.
Projects led by the Administrative Specialist include: an annual review of and regular updates to the Student Affairs and associated departments' webpages; tracking and submitting receipts; ordering supplies for the office's operations; and liaising with other campus and system offices as relevant. The Administrative Specialist will assist and support all Student Affairs staff members' execution of all-department events such as Opening, Orientation, Commencement, holiday and Homecoming, Late Night Breakfast, as appropriate, including committee work. The position coordinates planning and execution with third-party service providers such as the food service, student physical and mental health providers, and contracted educational or entertainment programmers alongside offices within Student Affairs. This position will attend regular staff meetings, prepare agendas and take minutes for the meetings as requested by the Dean of Students while meeting with the Dean as requested to plan operations and fulfill other duties as assigned.
The starting rate is $21.09 for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit. In addition, the University will contribute up to a 4% matching contribution to the UMS retirement plan. Additional benefits (ACSUM Single-Page Benefits (https://usm.maine.edu/campus-human-resource-services/wp-content/uploads/sites/235/2022/07/Single-Page-Benefits-ACSUM.pdf) ) include medical, dental, vision, and tuition waiver programs for employees and dependents. The UMS is a recipient of the Wellness Councils of America's Well Workplace Award and offers a wellness program.
Responsibilities:
Composes, edits, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials.
Provides complex administrative support which may include preparing and delivering presentations, maintaining department data, preparing and distributing department documents; performs the duties of assigned staff.
Reviews and corrects a variety of data, confidential records, and information for the department.
Organizes and maintains files, including creating and maintaining confidential department/employee /student files, files documents alphabetically, numerically, or by other prescribed methods.
Tracks a budget, monitors expenditures, and/or performs basic bookkeeping, reporting and/or appropriate payroll tasks.
Prioritizes and assigns work to assigned student workers; monitors their performance; and trains them on work methods and procedures.
Performs other duties of a similar nature or level.
Qualifications:
60 credits or more of higher education or equivalent work experience and training; AND three years administrative support experience.
We are not able to consider applicants who require Visa sponsorship support.
Appropriate background checks are required.
How to Apply:
Materials must be submitted via "Apply Now" below. You will need to create an applicant profile and complete an application.
A cover letter which describes your experience, interests, and suitability for the position with specific reference to the qualifications outlined above
A resume
Contact information for three professional references
Review of applications will begin immediately. Position will remain posted until filled.
Incomplete application materials cannot be considered.
About the University
Located on the northernmost border of Maine, the University of Maine at Fort Kent is a career-focused campus offering relevant, experiential, academic programs and services with personalized attention. UMFK's diverse student population enjoys the opportunity to live and learn in a beautiful, natural setting and a caring, friendly atmosphere where they thrive as engaged members of the community. Our vision is that UMFK will transform students into professionals who have the knowledge, skills, and dispositions necessary to meet the evolving demands of a modern workforce. The University and surrounding communities also play important roles in preserving, cultivating, and celebrating the Franco-American/Acadian culture in the St. John Valley and housing one of two Acadian Archives/Archives acadiennes in the nation.
About the Region
The surrounding town of Fort Kent is a welcoming town of approximately 4,000 people who are active in various festivals, community gatherings, and civic work. UMFK is embedded near the center of town allowing easy access to amenities and the community at large. Fort Kent, one of Maine's northernmost towns, is the beginning of two highways: U.S. Route 1 and Route 11. The famous scenic U.S. Route 1 starts in Fort Kent and passes through the easternmost towns of Maine bordering Canada and ends up in Key West, Florida. The town also serves as a gateway to the Allagash Wilderness Waterway. From the Allagash Waterway through a forested wilderness, an adventurous canoe trip will take one down to the St. John River. Excellent alpine and cross-country skiing are additional attractions of the community. Of special note is the five-minute walk from the UMFK campus to the beautiful Fish River which flows into the St. John River that serves as the international boundary between Maine and New Brunswick, Canada.
The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/.
Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report (https://www.umfk.edu/safety/security/) . If you have any questions, contact Student Affairs at (207) 834-7587.
About the University of Maine System
The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS (https://www.maine.edu/strategic-plan/) and the state of Maine.
Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website (https://visitmaine.com/plan-your-visit/relocating-to-maine) .
