Office & Accounting Manager

CGT Staffing • Warrendale, PA • 5h ago

OFFICE & ACCOUNTING MANAGER

About the Role

ONE TEAM. ONE GOAL. UNLIMITED GROWTH.

We don't just fill jobs -- we build futures. Our Office & Accounting Manager ensures the smooth, efficient, and compliant operation of our internal business functions. This role is ideal for someone who thrives on organization, problem-solving, and diverse multitasking across finance, HR, operations, and legal functions, while maintaining a high level of accuracy and confidentiality.

Our ideal candidate will be detail-oriented, proactive, and a natural collaborator, with accounting or office management experience, and the ability to manage multiple priorities while providing streamlined, executive-level support across the organization.

What You'll Do

Payrolling & People Operations

Manage payroll, payrolling systems, and reporting, ensuring accuracy and timeliness.

Reconcile employee timesheets and coordinate onboarding, screening, and offboarding processes.

Administer employee benefits, including medical insurance (enrollment, COBRA, billing audits) and company-sponsored 401(k) plans.

Oversee general office operations, including coordination with international teams.

Finance & Business Administration

Oversee bi-weekly and monthly billing, invoicing, and expense tracking, including oversight of QuickBooks accounting systems.

Manage P&L reporting, company credit cards, and expense oversight.

Administer business insurance, state licensure, and company registration/license renewals.

Support client audits and maintain compliance with financial regulations.

Legal & Contract Management

Coordinate with legal counsel and executive management on company matters and maintain contract oversight.

Draft, catalog, and maintain contracts, service agreements, and company templates.

Support RFPs, bids, and other contractual documentation processes.

Systems Access

Assist with digital organization, access controls, and device registry in partnership with IT support.

Provide system support and access oversight for key platforms and enterprise tools.

Coordinate website maintenance with external partners.

What Success Looks Like

Success will be measured by the efficiency, accuracy, and compliance of operations across HR, finance, legal, and administrative functions. Key indicators include:

Timely and accurate payroll and financial reporting.

Efficient onboarding/offboarding and benefits administration.

Effective management of multiple operational deadlines.

Smooth internal operations and proactive problem resolution.

Clear, actionable reporting for executives and leadership teams.

Gradual expansion and assumption of responsibilities, demonstrating the ability to achieve autonomy and full independence, providing operational oversight of daily office functionality.

Who You Are

We're looking for someone who takes pride in being:

Highly organized, detail-oriented, and capable of managing complex workflows.

Analytical and financially sound, with strong accounting and budgeting skills.

Accountable and proactive, taking ownership of processes and deadlines.

Collaborative and communicative, working effectively horizontally across teams and vertically with executive leadership.

Adaptable and solution-centric, capable of navigating challenges with composure.

Trustworthy and professional, maintaining confidentiality and discretion.

Autonomous, capable of gradual assumption of expanded responsibilities according to business needs.

Your Experience

Prior experience in accounting required.

Experience managing finance and HR processes in a fast-paced, multi-functional office environment.

Exposure to executive-level reporting, KPIs, and operational dashboards.

Prior experience in office management, HR, and operations strongly preferred.

Strong understanding of payroll, benefits administration, P&L management, and HR compliance.

Familiarity with contract management, legal coordination, and RFP processes.

Proficiency in MS Office and experience leveraging AI tools to streamline workflows.

Our Benefits Package

Competitive compensation based on your expertise and experience.

Company-sponsored high- and low-deductible medical, vision, and dental plans.

401(k) with 4% company match.

Paid time off.

Why This Role Matters

The Office & Accounting Manager ensures that the core operations run smoothly, enabling the organization to focus on client success and growth. By maintaining compliance protocols, streamlining processes, and supporting executive decision-making, this role directly impacts the efficiency, reliability, and scalability of operations.

Equal Opportunity Employment

We are an Equal Employment Opportunity employer. It is our policy to give all persons possessing the necessary skills to perform a job equal employment and promotional consideration, without regard to race, color, creed, ancestry, age, familial or marital status, sex (including pregnancy), sexual orientation, gender identity or expression, religion, national origin, disability, veteran status, or any other category protected under federal, state or local law.

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