Executive Assistant

Hologic • United States, United States • 1w ago

Executive Assistant

We are seeking a proactive, self-starter Executive Assistant to join and partner with the Senior Vice President, Global Supply Chain, Quality and Regulatory of Hologic. The ideal individual will have the ability to exercise good judgment in diverse situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain balance among multiple priorities. This position will be based at our headquarters in Marlborough, MA.

Accountabilities will include, but not limited to:

Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company

Organize complex calendars and schedules, resolving any scheduling issues

Prepare Word, Excel, PowerPoint presentations, agendas, special projects, and other documents in support of objectives for the organization

Arrange domestic and international travel and accommodations for executives

Gather receipts and process expense reports

Schedule and participate in Leadership Team meetings

Schedule on and offsite meetings; order and set up catering for onsite meetings

Book conference rooms in advance of meetings and offices for employees attending meetings.

Draft and prepare executive announcements/communication

Assist in preparing and managing presentations and decks

Be responsive to emails/texts/phone calls, with contact outside normal business hours

Welcome the Executive's guests by greeting them, in person/phone, answering/directing inquiries

Strong collaboration with Hologic Executive Assistant team members

Excellent communication and time management skills; proven ability to meet deadlines

Ability to function well in a high-paced environment; perform additional duties as assigned by executive

Ability to use discretion, confidentiality, and good judgment to handle Executive level matters

What do we expect?

Bachelor's degree required

5+ years of related experience required in working in an executive assistant role

Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Concur and Oracle Business Systems

Ability to communicate effectively and professionally

Flexible hours as dictated by the needs of business for projects and meetings

Ability to travel

Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed

Commitment to excellence - perform duties at the highest level possible on a consistent basis

Excellent communicator - able to interact with people of all levels in a confident, professional manner

Demonstrate ability and temperament to work with sensitive information

Team player - have team-oriented experience and approach

Service focus - dedicated to meeting the expectations of the SVP and other senior executives by maintaining effective relationships with interested parties

Ability to think outside of the box with a sense of urgency

The position requires onsite presence at our Marlborough, MA campus, Monday through Friday.

Why join Hologic?

We are committed to making Hologic the destination for top talent. For you to succeed, we want to enable you with the tools and knowledge required and so we provide comprehensive training when you join as well as continued development and training throughout your career.

The annualized base salary range for this role is $80,400 to $125,900 and is bonus eligible. Final compensation packages will ultimately depend on factors including relevant experience, skillset, knowledge, geography, education, business needs and market demand.

Agency and Third-Party Recruiter Notice: Agencies that submit a resume to Hologic must have a current executed Hologic Agency Agreement executed by a member of the Human Resource Department. In addition, Agencies may only submit candidates to positions for which they have been invited to do so by a Hologic Recruiter. All resumes must be sent to the Hologic Recruiter under these terms or they will not be considered.

Hologic, Inc. is proud to be an Equal Opportunity Employer inclusive of disability and veterans.

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