Administrative Assistant

Robert Half • Santa Monica, CA • 3h ago

Description

A construction company in Santa Monica is hiring an Administrative Coordinator to join our construction project team on a temporary basis with potential to extend. This role is ideal for someone who thrives in dynamic, fast-paced environments, possesses excellent administrative skills, and enjoys being part of a collaborative team.

Responsibilities:

Coordinate and schedule 5-10 daily meetings within the building, ensuring all necessary packets and documentation are printed and ready.

Assist in the team's relocation within the same building, supporting office and workspace setup as needed.

Manage labor compliance by ensuring subcontractors sign required documents and routing them through internal and external systems.

Maintain detailed logs for safety documentation, meeting attendance, and compliance records, ensuring accuracy in Excel.

Track, categorize, and expense equipment from the team's internal yard.

Provide general administrative support, including ordering office supplies, assisting project operations staff, and uploading safety information to HammerTech software.

Organize and pick up lunches for meetings, handling 10-12 orders at a time.

Assist with additional administrative duties as needed.

The ideal candidate will have 2-3 years of experience with strong MS Word or MS Excel skills. This position is onsite, Monday - Friday from 7AM - 3:30PM. Pay is based on experience, between $24-28/hr.

Requirements - Minimum of 2-3 years of experience in administrative roles, preferably within construction or related industries.

Proficiency in Microsoft Word and Excel, with the ability to create and maintain detailed records.

Strong organizational skills and attention to detail to manage multiple tasks effectively.

Excellent communication skills for coordinating with team members and external parties.

Ability to work onsite Monday through Friday in a fast-paced environment.

Experience with data entry and receptionist duties is a plus.

Familiarity with compliance management and safety documentation handling.

Capable of handling multiple priorities and meeting deadlines with efficiency. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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