Administrative Assistant / Receptionist

Langan Engineering, Environmental, Surveying and Landscape Architecture, D.P.C. • Austin, TX • 11h ago

Langan provides expert land development engineering and environmental consulting services for major developers, renewable energy producers, energy companies, corporations, healthcare systems, colleges/universities, and large infrastructure programs throughout the U.S. and around the world. Our employees collaborate seamlessly among 50+ offices and gain valuable hands-on experience that fosters career growth. Langan culture is entrepreneurial from advancing innovative technical solutions, to participating in robust training and knowledge sharing, to making progressive change within the communities we live and work.

Consistently ranked among the top ten "Best Firms to Work For" and Engineering News-Record's top 50 firms worldwide, Langan attracts and retains the best talent in the industry. Employees thrive at Langan, a firm that fosters an inclusive and supportive work environment for all; prioritizes wellbeing, health, and safety; encourages volunteerism and philanthropy; offers workplace flexibility, along with carbon-neutral office spaces; and empowers individuals to contribute their skills and knowledge to make impactful contributions.

Job Summary

Langan is seeking an Administrative Assistant /Receptionist to join its collaborative team in Austin, Texas. This individual will serve a key function in providing administrative support to the entire office. In this role, you will have the opportunity to partner closely with office leadership in completing projects that drive operational success.

Job Responsibilities

Answers, screens and routes calls via computerized telephone switchboard;

Greets clientele and visitors, providing excellent service and attentiveness;

Provides administrative support with filing, photocopying, scanning and faxing; Composes timely responses to a variety of written inquiries and distributes mailings;

Prepares and maintains conference rooms for daily meetings and activities;

Maintains corporate contact lists, databases, records and other documents;

Maintains calendars and assists office management in staying updated on daily priorities as assigned;

Creates, edits and/or formats PowerPoint presentations, technical reports and proposals;

Schedules and coordinates meetings, events, interviews, annual performance review meetings, and appointments;

Arranges complex and detailed travel plans and itineraries; and

Performs other duties as requested.

Qualifications

High School degree required; Bachelor's degree a plus;

2+ years of Administrative Assistant experience, preferably within the Professional Services sector;

Ability to maintain confidentiality;

Strong sense of initiative and flexibility;

Excellent communication and interpersonal skills;

Strong attention to detail with excellent analytical, multitasking, organizational and judgment capabilities; and

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