Administrative Services Associate

Ohio University • Athens, OH • 1w ago

Job Description:

Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.

Job Responsibilities:

-May supervise or oversee the work of student employees.

-Represents an office as administrative liaison. Responds to non-routine inquiries requiring technical and/or University or unit knowledge.

-Utilizes department and/or University policies, practices, and procedures to answer questions and resolve problems and issues.

-Coordinates special events that require judgment in determining and prioritizing activities to meet desired results.

-Coordinates complex appointments, meetings, and travel itineraries. Triages scheduling issues.

-Edits documents and presentations. Composes basic correspondence. Types and coordinates class materials.

-Performs a variety of administrative duties regarding academic class scheduling and/or student academic records and/or reports. Duties may include activities such as updating student records, registering students in courses, entering courses into PeopleSoft and assigning classrooms.

-Coordinates mass mailing and/or email distribution.

-Creates and oversees departmental files, databases, and reports.

-Maintains office and/or laboratory supplies and inventory.

-Maintains website.

-Sets up accounts, tracks budgets, reconciles accounting statements, and follows up on discrepancies. Prepares purchasing and accounting forms for approval. Processes expenses.

Minimum Qualifications:

Knowledge of standard administrative procedures and practices, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 2 years related experience. An equivalent combination of education, training, and experience is acceptable.

Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications:

At least one year of customer service experience.

Associate's degree, or vocational or technical school degree

Service-oriented, diplomatic, and tactful when resolving problems.

Computer proficient including Microsoft Office Suite.

Good problem solving skills.

Ability to delve into problematic issues and seek resolution. Resolution of the issue may be at the student, parent or institution level, typically via telephone and/or email.

Planning Unit: Vice President Enrollment Management

Department: Student Financial Aid

Applicants may contact this person if they have questions about this position: Hannah Mathson, mathson@ohio.edu

Employment Type: full-time regular

Advertised Salary:

The starting salary range is $14.65 per hour.

Employees enjoy a generous benefits package such as paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, a comprehensive insurance package (including but not limited to prescription, vision, dental, and life insurance), an excellent retirement plan with up to a 14% company contribution, a 12-week parental leave program, adoption reimbursement, transgender care, flextime and flexplace policies, counseling and mental health care, access to professional development programs and more. Additional information is available at https://www.ohio.edu/hr/benefits.

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