Administrative Assistant

Robert Half • Ann Arbor, MI • 11h ago

Description

The Administrative Assistant is a part-time role that handles much the client's daily administrative activities to help ensure that the internal operations are effective, efficient, and responsive to both internal and external constituents. The Administrative Assistant will be part of a two-person "administrative services" team within the foundation that enables the other staff teams to achieve their goals. Hours will be 9:00 to 5:00 on Wednesdays and Fridays. Additional hours may be added if needed.

Duties

This position serves as the front-line point person for the daily administrative tasks. This position also serves as a key ambassador, often acting as the first point of contact for community members who visit or call.

The Administrative Assistant's duties will be performed at the direction of, and in partnership with, the Office Manager.

Office & Operations Support

Provides outstanding customer service to all constituents, callers, visitors, donors, grantees, applicants, partners, vendors, volunteers, coworkers and the general public

Responds to callers and serves as initial point of contact on behalf of the Foundation

Welcomes visitors to the office and acts as their initial host, offering refreshments, pointing out the coat closet, and notifying other staff of arrival

Provides front desk coverage as needed

Ensures the general phone message is up to date for holidays, staff functions, etc.

Provides logistics support (before, during, and after) for hosted events: name tags ready, beverages stocks, rooms cleaned, arranging for any purchases or special off-cycle cleanings, etc.

Provides general administrative support (including calendar support) to the three Vice Presidents

Coordinates all drop-files, manages paper recordkeeping

Handles materials production (e.g., folders, handouts, etc.)

Requirements - Proven experience in receptionist duties or administrative support roles.

Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.

Excellent written and verbal communication skills.

Proficiency in using standard office software and tools.

Ability to work collaboratively in a team-oriented environment.

Demonstrated customer service skills, including professionalism and responsiveness.

Flexibility to adapt to changing priorities and schedules.

Availability to work part-time hours on Wednesdays and Fridays, with potential for additional hours as needed.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.