Medical Education Administrator - Department of Ophthalmology Visual & Anatomical Sciences

Wayne State University • Detroit, MI • 9h ago

Wayne State University is searching for an experiencedMedical Education Administrator - Department of Ophthalmology Visual & Anatomical Sciencesat its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

Job Purpose:

The Medical Education Administrator plays a key role in supporting the Department of Ophthalmology's educational mission at Wayne State University School of Medicine (WSU SOM). This position provides administrative coordination across multiple levels of medical education, including support for medical students interested in ophthalmology, ophthalmology fellowship programs (Retina, Glaucoma and Oculoplastics), continuing medical education (CME) activities, and the residency program. This position reports to the Residency Program Manager. The Administrator works closely with the Residency Program Manager and the Director of Medical Student Education to ensure efficient and compliant execution of all educational activities and departmental initiatives.

Essential Functions:

Medical Student Education:

Collaborate with the Director of Medical Student Education to support the Ophthalmology clerkship and sub-internship rotations.

Coordinate schedules, evaluations and orientation materials for the WSU School of Medicine students rotating through the department.

Assist with student engagement and communication, including interest group activities and events

Fellowship Program Support:

Retina Fellowship Coordinator

Provide administrative assistance to Glaucoma and OPRS fellowship programs.

Support creation and distribution of call schedules, coordination of educational conferences and fellow onboarding/credentialing.

Track certification and training requirements, ensuring compliance with institutional and program-specific standards.

Residency Program Support:

Provide day-to-day administrative support to the Residency Program Manager and Education Coordinator.

Assist with documentation, scheduling, credentialing, and compliance activities related to residency training.

Help Prepare for Accreditation Council for Graduate Medical Education accreditation and internal reviews.

Continuing Medical Education (CME):

Manage CME activity documentation, including attendance tracking, faculty disclosures and activity recertification.

Work with designated faculty members to ensure timely submission of CME applications and renewals.

Maintain accurate CME records in compliance with accreditation standards

General Educational Initiatives:

Assist in the coordination of departmental education events, including lectures, grand rounds, and special academic programs.

Maintain databases and rosters related to learners, faculty educators and educational activities.

Provide logistical and administrative support for departmental meetings, evaluations, and reports.

Perform other related duties as assigned.

Unique duties:

Qualifications:

Education: Bachelor's degree

Bachelor's degree in education, healthcare administration, or related program/major from an accredited college or university preferred. Work-related experience in lieu of a Bachelor's degree will be considered.

Experience: Entry level (less that a year of job-related experience)

1-2 years' experience in graduate medical education or academic administration preferred.

Experience with regulatory processes including Accreditation Council for Graduate Medical Education (ACGME), Liaison Committee on Medical Education (LCME) or Continuing Medical Education (CME).

Knowledge, Skills, and Abilities:

Excellent organizational, communication, and multitasking skills.

Proficiency in Microsoft Office Suite and web-based scheduling or learning platforms.

Familiarity with academic medical environments and electronic evaluation or credentialing systems.

Preferred qualifications:

School/College/Division:

H06 - School of Medicine

Primary department:

H0621 - Ophthalmology, Visual and Anatomical Sciences

Employment @type:

Regular Employee

Job @type: Full Time

Job category: Staff/Administrative

Funding/salary information:

Compensation @type: Annual Salary

Hourly rate:

Salary minimum: TBD

Salary hire maximum: TBD

Working conditions:

This position is 40 hours per week and requires an in-office presence at Kresge Eye Institute. Some early morning or evening hours may be required during peak academic or event planning periods. Normal office environment.

Job openings:

Number of openings: 1

Reposted position: No

Reposted reason: None (New Requisition)

Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

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