Working Title: Grants and Allocation Supervisor / State Prog Admin Director
Job Class: State Program Administrator, Director
Agency: Children Youth & Families Dept
Job ID : 89481
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers. This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 10/14/25. Please note that to be considered a bidder, you must be a permanent, non-probationary DCYF employee in the same job classification as the position posted.
Date Posted : 10/08/2025
Closing Date : 10/22/2025
Hiring Agency/Seniority Unit : Children Youth & Families Dept / DeptChildYth&Fam-MMA
Division/Unit : DCYF/FOD Program Operations
Work Shift: Day Shift
Work Hours : 8:00 am - 4:30 pm
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $37.60 - $54.16 / hourly; $78,508 - $113,086 / annually
Classified Status : Classified
Bargaining Unit/Union : 216 - Middle Management Association/MMA
FLSA Status : Exempt - Executive
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The Department of Children, Youth, and Families is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCYF does not participate in E-Verify.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) Within Minnesota and flexible hours options are available. Employees that live 50 miles or less from their primary/principal work location and live within the State may telework more than 50% with approval. ** Employees may telework outside the state of Minnesota if they live in a state bordering Minnesota and live 50 miles or less from the primary/principal work location. See policy for additional information.
This leadership position is responsible for directing all grants management fiscal operations within the Financial Operations Division (FOD) of the Department of Children, Youth, and Families (DCYF). The role ensures alignment and coordination with internal DCYF stakeholders-including grant managers, senior management, and the contracts division-as well as with external partners such as counties, tribes, local grantees, other state agencies, and federal funding entities.
The position oversees both the receipt of grant funds from federal, state, and private sources, and the disbursement of funds through mechanisms such as grant contracts, intergovernmental agreements, and allocation formulas. As a member of the FOD leadership team, the incumbent contributes to the creation and refinement of department-wide grants management policies. This includes interpreting broad departmental goals and complex federal and state regulations into actionable fiscal policy and developing related budgeting, accounting, federal claiming, and reporting procedures.
The incumbent supervises the Grants and Allocation Unit and manages the Enterprise Grants Management System (EGMS), a web-based platform serving internal and external users across Minnesota's State's human services landscape. Additionally, this role is instrumental in supporting the implementation of the North Star Care for Children program, representing DCYF in statewide workgroups and on federal compliance matters.
This position requires a strategic thinker with deep knowledge of grants management, fiscal policy, regulatory compliance, and public-sector financial operations.
Responsibilities include:
Supervise the Grants and Allocations Unit, managing, directing, and leading the department's fiscal operations for both incoming grant funds awarded to DCYF and outgoing funds distributed by DCYF to counties, tribes, nonprofit agencies, and other local grantees across the state.
Lead and direct management and ongoing operations of the Department's Enterprise Grants Management System (EGMS).
Serve as department liaison with the Department of Revenue (DOR) on issues related to property tax levy:Serve as department liaison with the Department of Revenue (DOR) on issues related to Property tax levy limits for Minnesota counties, specifically as they interact with Title IV-E funding.
Participate in section and division planning and operations policy decisions.Lead and/or participate in unit, division, and department strategic and operational planning efforts involving department grants and allocations.
Special Projects: Assist with special projects as assigned by the Program Operations Manager, the Financial Operations Division Director, or other FOD managers.
Exercise supervisory authority to ensure applicable labor agreements and plans are equitably administered and unit employees effectively perform their assigned job duties to achieve unit, section, division, and department goals.
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.
Demonstrated leadership experience
Leadership experience can include:
Experience as a supervisor, lead worker, team lead, project lead;
Completion of a State of Minnesota leadership program (e.g. ELI, L4);
A paid/unpaid position leading a program or chairing a committee (e.g.ERG) - experience must include:
1+ year of experience identifying issues, goals and strategic actions
100+ hours per year time commitment
AND
Four (4) years of professional work experience demonstrating:
Knowledge and experience with federal financial reporting, reconciliation, and federal Uniform Guidance.
Knowledge and experience with grant financing, especially grant contracts and implementing rules related to how grants are funded.
Experience utilizing SWIFT or other accounting software.
Familiarity with Generally Accepted Accounting Principles (GAAP).
Ability to read, interpret, and apply state and federal statutes, laws, and regulations.
Preferred Qualifications
Creative problem-solving abilities.
Ability to work cross functionally with other departments and divisions to ensure continuity.
Experience engaging end users of a process in identifying pain points and implementing improvements.
Variety of experiences working effectively with others from different backgrounds and cultures.
Additional Requirements
It is the policy of the Department of Children, Youth, and Families that the individual selected for this position successfully complete a background investigation prior to employment, that may include the following components:
Reference check
Criminal Background check
Fingerprinting check (MNJIS/CJIS)
Personnel File Review: current and former public sector employees.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
