Administrative Assistant

Robert Half • Edgewood, WA • 8h ago

Description

We are looking for a skilled Administrative Assistant to provide support to a construction office in Edgewood, WA. This is a contract position expected to run through the end of the year, offering an excellent opportunity for individuals with strong organizational skills and construction industry experience. The role will primarily focus on invoice processing, document management, and other administrative tasks.

Responsibilities:

Process, track, and reconcile invoices, ensuring all documentation is accurately prepared before submission to accounting.

Organize and maintain both digital and physical filing systems, ensuring records are easily accessible and up to date.

Perform data entry tasks with accuracy, including new employee paperwork and auditing time punches as needed.

Utilize Excel extensively to manage billing information.

Communicate effectively using Outlook and Teams to collaborate with colleagues and stakeholders.

Provide flexible support across various tasks, contributing to the team's efficiency and success.

Adapt to the needs of the project and demonstrate a proactive approach to problem-solving.

Requirements

Minimum of 1 year of experience in administrative or clerical roles.

Proficiency in Excel, with the ability to create and manage spreadsheets effectively.

Familiarity with Outlook and Teams for communication and collaboration.

Strong organizational skills, with the ability to manage multiple tasks and meet deadlines.

Experience working with invoices and data entry

Knowledge of scanning systems and electronic file management.

Ability to handle both paper-based and digital documentation efficiently.

Background in construction or familiarity with construction documents is highly desirable

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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