Principal Account Clerk

City of Chicopee • Chicopee, MA • 2d ago

Principal Account Clerk Department: Treasurer?s Employment Status:
Non-Exempt, UFCW 1459 Admin, Full-Time (40 Hours/Week) Pay Grade: Grade
A5: Step 01 - Step 04 Hourly Rate: \$21.42/Hour - \$28.28/Hour Schedule:
Monday - Friday, 8:00 AM - 5:00 PM Certifications/Licenses Required:
High School Diploma or equivalent SUMMARY The City of Chicopee\'s
Treasurer\'s Department is hiring a Principal Account Clerk who will be
responsible for providing essential support to the Payroll Administrator
and assisting with a variety of payroll-related and administrative
functions. The Principal Account Clerk will also assist in processing
A/P warrants for all City Departments. This position serves as a backup
to the Payroll Administrator and ensures the smooth operation of payroll
processing, employee recordkeeping, and departmental communications. The
ideal candidate is highly organized, detail-oriented, and capable of
handling confidential information with discretion and professionalism.
ESSENTIAL DUTIES INCLUDE: Serve as primary backup to the Payroll
Administrator, assisting with payroll processing and related tasks as
needed. Assist with resolving payroll issues and responding to employee
inquiries regarding pay, deductions, and benefits. Maintain accurate and
up-to-date employee payroll files, including processed requests,
verification documents, change sheets, and PD 1 00s. Prepare for and
participate in the full payroll process, including data entry,
validation, and reporting. Enroll new employees in OBRA (Other
Post-Employment Benefits Retirement Account) and process salary or loan
changes. Process requests for changes to payroll deductions, including
union dues and voluntary contributions. Handle distribution requests and
generate deduction and approval reports. Email payroll approval sheets
to all departments during the municipal payroll week. Prepare payroll
packages for auditing, retirement, and Assistant Treasurer review.
Upload Empower deduction reports and ensure vendor checks and deduction
reports are mailed on schedule. Create and organize new payroll files,
ensuring proper filing and records retention. Process employment
verifications and respond to external agencies and institutions. Book
travel arrangements for city and school employees according to the city
policy, including lodging and transportation. Provide customer service
at the front counter, answer phones, assist with public inquiries, and
process Transfer Station request forms. Accept, process, and schedule
Transfer Station requests and redemptions. Assist with general mailings
and office correspondence. Perform other related duties as assigned.
QUALIFICATIONS High School Diploma or equivalent - Required A minimum of
three (3) years of experience in a business office. - Required Working
knowledge of payroll procedures, benefit programs (including OBRA), and
union deduction practices. - Required

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