Accounting Specialist

SUNY Cortland • Cortland, NY • 3d ago

Accounting Specialist SUNY Cortland Salary Range: $57,200 $64,000

Position Summary The Accounting Specialist is responsible for managing daily accounting tasks, ensuring accuracy of financial records, and supporting the overall financial well-being of the organization.

Major Responsibilities: Daily Cash Reconciliation Review daily cashier reports and reconcile all activity to the Banner trial balance using Excel spreadsheets. Identify any variances between actual payments and what has been posted and recommend and/or take appropriate action to correct them. Review all relevant nightly reports to identify problems and file them accordingly. Monitor bank activity daily for any discrepancies and follow up accordingly.

Bank Reconciliation Prepare monthly bank reconciliations prior to the 15th of the following month. Work with Student Accounts to ensure lists of outstanding checks are accurate so that they can be used for a monthly outreach to owners of stale dated checks. Monitor the bank statement for any charges that are not permitted by our contract Report monthly balances to the Office of the State Controller (OSC).

Weekly Cortland Auxiliary Services (CAS) Checks Create weekly reports of Cortland Auxiliary Services (CAS) managed accounts from Banner and convert them to Excel. Use these Excel spreadsheets to identify and reconcile the current weekly activity to the trial balance. Create invoices in Banner for checks that will print the next business day. Forward all checks and supporting documentation to CAS. Review and process CAS invoices for laundry, intersession athletics meals, orientation meals, etc. Report all CAS meal payments to OSC weekly.

Credit Card and Banking Fees Budgeting Prepare the budget for annual payment card and bank fees. Provide supporting documentation and assumptions to justify any increases. Create standing purchase orders as required in order to pay all relevant invoices. Monitor monthly and year-to-date spending to ensure the account is sufficiently funded.

15-day Revenue Reports and State University Student Aid (SUSA) Vouchers Coordinate with Information Systems and Security (ISS) support to ensure semi-monthly (15 day) reports are scheduled in advance. Review reports and consult with the College Accountant to ensure sufficient balances in the cash accounts. Convert the reports as needed and submit to SUNY System Administration. Reconcile the reports to the associated Due To accounts to ensure accuracy of the data. Identify and track any discrepancies in order for correcting entries to be posted. Transmit State University Student Aid (SUSA) journal transfers through the appropriate accounting system and maintain the SUSA voucher spreadsheet.

Attend relevant professional development opportunities to remain knowledgeable of changes or concerns in the field. Represent the department by serving on search committees and performing committee work.

Required Qualifications: Bachelors Degree in accounting, finance or a closely related field with a minimum of two years professional work experience in an accounting office or similar setting; or, Associates Degree in accounting, finance or a closely related field with a minimum of five years professional work experience in an accounting office or similar setting; and, two years experience working with Microsoft Office software with a demonstrated ability to use Excel.

Preferred Qualifications: Experience using complex Excel spreadsheets; experience reviewing and reconciling daily and monthly bank statements; and, experience reviewing and reconciling trial balances.

Apply Today! To learn more and to submit your application materials, visit: https://jobs.cortland.edu/postings/10362

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