Customer Service Representative

American Arbitration Association • Chicago, IL • 3h ago

Location: Chicago, IL, United States

Date Posted:Oct 6, 2025

The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

If you are unable to complete your application, you may request a disability accommodation and submit your information through an alternative method by contacting the Human Resources Department via email- [email protected] .

Description

Customer Service Representative (2025-165)

OVERVIEW

Serves as intermediary between clients, management, and staff; communicates information to ensure that inquiries are addressed appropriately; handles all general inquiries received on the national customer service line.

Named one of the 50 best nonprofits to work for by the Non-Profit Times, our employees enjoy rewarding careers in a fast-paced, results-driven environment. We offer a competitive compensation package, including incentives. Eligible employees also participate in a comprehensive benefits program that includes medical, dental, orthodontia, vision coverage, a student loan repayment program, a 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid-time-off benefits.

The successful applicant will have a hybrid work arrangement and must reside within a 125-mile radius of an AAA office location in the Central region or East Coast. The starting salary range for the position is based upon location. This role is eligible for an incentive opportunity targeting 7.5% of annual salary.

Atlanta, GA | Dallas, TX - $51,000 - $54,000

Johnston, RI | Houston, TX - $50,000 - $55,000

Chicago, IL - $54,000 - $57,500

Charlotte, NC | Miami, FL | San Antonio, TX - $48,000 - $51,000

Boston, MA | Somerset, NJ - $54,000 - $59,000

New York, NY - $58,000 - $63,000

ESSENTIAL FUNCTIONS

Promptly answers and responds to incoming general inquiry calls and emails relating to AAA's various service offerings.

Provides general information on AAA rules/procedures; understands content of the rules and can evaluate their application to different cases.

Assists clients with creating AAA Webfile accounts by sending registration codes from PRISM.

Ensures confidentiality of case information and case records; adheres to the AAA's information security and data privacy policies, procedures, and practices.

Communicates effectively with multiple levels of employees across the organization, as well as externally with clients.

Monitors and prioritizes incoming voicemails/emails, exercises sound judgment and refers elevated/sensitive matters to the appropriate executive for handling.

Regularly reviews AAA's Rules, Procedures and Website to keep abreast of all updates and new service offerings.

Promotes the use of mediation as an effective way for parties to resolve disputes.

Utilizes operating system and proprietary programs to maintain the integrity of electronic files and records.

Demonstrates regular, reliable, predictable job attendance.

Attends on-site and in-person meetings and training sessions.

EDUCATION & EXPERIENCE

Associate's degree in business, communications, or related field. 2-4 years of relevant customer service experience, or an equivalent combination of education and experience. Experience in a law office or judicial industry is a plus.

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