Sr. Administrative Assistant

Robert Half • Minneapolis, MN • 1h ago

Description

We are looking for a dedicated and detail-oriented Administrative Assistant to join a mission-driven non-profit organization in Minneapolis, Minnesota. This long-term contract position requires someone who is reliable, organized, and adaptable to support a dynamic team. If you excel at multitasking, coordinating logistics, and fostering positive relationships, this is an excellent opportunity for you.

Responsibilities:

? Front Desk Operations

Greet and welcome guests as soon as they arrive at the office

Direct visitors to the appropriate person and/or office

Answer, screen, and forward incoming phone calls

Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)

Assist with building security by accessing the alarm system and reviewing camera footage as needed to support safety procedures and incident resolution

? Administrative Duties

Receive, sort, and distribute packages and mail for both incoming and outgoing shipments

Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, etc.)

Support ordering of office supplies and keep inventory of stock

Update calendars and schedule meetings

Provide basic and accurate information in-person and via phone/email

Direct general inquiries via email or phone

Maintain awareness of the daily schedule of meetings in the building to provide accurate information to visitors and staff

? HR Support: Under the direction of the Human Resources Department, support the processing of HR related tasks:

Handling HR documentation and employee records with sensitivity

Updating employee information in the HRIS

Assisting with the recruiting process, including posting job ads on job boards, coordinating candidate communications, and organizing interview schedules

Assisting with onboarding and orientation materials

Handle general employee inquires

Supporting other HR projects and initiatives as needed

? Development Support: Under the direction of the Senior Manager, Development Operations, support the processing of financial and in-kind donations, including:

Support updates in the development database (in Salesforce) to ensure contacts are properly moved through development process and gifts are recorded appropriately;

Support gift acknowledgement process, producing donor

Running technology for meetings - Zoom, etc.

Taking meeting minutes, record meeting results, action items, etc.

Looking for someone that has great attention to detail, reliable

Good at navigating several projects at once.

Requirements - Proven reliability and ability to work independently while managing multiple tasks.

Exceptional attention to detail and organizational skills.

Strong professionalism and ability to communicate effectively with diverse teams.

Comfort with leading technology aspects of meetings, including virtual platforms like Zoom.

Adept at managing calendars and coordinating schedules efficiently.

Experience with tools such as Concur, Google Suite, and Google Sheets.

Flexibility to adapt to shifting priorities and deadlines.

A mission-driven mindset with the ability to empathize and connect with team members. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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