Title: Administrative Assistant
Location: KSC, FL Clearance: No
Citizenship Requirement: Yes, US Citizenship is Required.
Req #: 3933 (3048)
Salary: $40,000 - $60,000
Anticipated Contract Length: 6 months with potential for extension.
Craig Technologies currently is partnered on the Mobile Launcher 2 Project which is the design and construction of a launch platform for the National Aeronautics and Space Administration (NASA). The purpose of ML2, located at Kennedy Space Center (KSC), is to provide a launch platform for the Space Launch System (SLS), an advanced launch vehicle that will fill America's need for deep space missions. Job Summary: In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team. Major Responsibilities: - Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision - Handles routine and complicated items independently and anticipates problems and changing priorities - Coordinate meetings arrange for conference rooms, equipment, and refreshments. - Organize material for meetings, presentations, and training sessions. - Organize presentations and training material on the share drives while maintaining version control. - Maintain professional appearance of conference rooms. Replenish supplies, as needed. - Coordinate service awards luncheons and dinners - Ability to operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences. - Maintain and update distribution lists for email distribution. - Must be able to demonstrate basic to intermediate proficiency using Microsoft Excel, Word, Outlook, and PowerPoint. A skills assessment will be administered to test proficiency. - Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information - Maintains a file of important matters for the executive's attention upon return - Anticipates changing priorities and problems, alerting the manager as required - Coordinates travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required - Order catering for meetings and confirm that after meeting the conference room is ready for the next meeting - Composes routine correspondence for appropriate signature; Reviews outgoing correspondence to ensure accuracy and proper format; May be required to send documents to the client's document management system - Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate - Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings - Assigns document numbers, prepares documents, and transmits documents so that they can be entered e into Craig Technologies electronic document management system - Assists with ML2 Construction Badging for visitors and new hires - Assists with Area Access Requests - Maintains departmental forms, databases, and tracking tools. - Order Supplies for designated areas - Provide timecard input or proxy for the project manager and/or team, as required. - Prepare and proofread standard forms, correspondence, and reports. - Assemble, copy, and distribute documentation packages. - May coordinate project seating requirements. - Work closely with IS&T to assure that employees have access to computers and shared drives. Education and Experience Requirements: Requires 2-4 years of related experience Required Knowledge, Skills, and Abilities: - Must demonstrate a positive attitude and work effectively with all levels of internal and external customers. - Extensive experience in all phases of administrative and secretarial functions. - Ability to coordinate manager-level meetings and adhere to project protocol. - Must be proactive, have above average organizational skills, use individual initiative, and follow through on assignments until completion. - Must be able to multitask while maintaining attention to detail and accuracy. - Must be able to work effectively in an extremely fast-paced, high-energy environment. - Must be flexible and willing to take on unexpected and/or unanticipated assignments as needed. - Must be able to demonstrate professionalism and be able to interact with all levels of the organization. - Must be able to independently anticipate problems and changing priorities. - Must be willing and able to work overtime with little or no notice. - Experience arranging travel and processing expense reports using an electronic system. - The ability to extract, compile, and analyze non-technical and semi-technical data for complex reports.
The salary range for this role is $40,000 - $60,000; however, Craig Technologies considers several factors when extending an offer for employment, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training and preferred skills and knowledge.
Note: This job description describes the general nature of the duties and requirements of the job. It is not intended to be an exhaustive list or to limit the supervisor's ability to modify work assignments as appropriate.
All candidates selected will be subject to a security background investigation and must meet all eligibility requirements for access to classified information. Craig Technologies is an EEO Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other non-job-related protected status. All candidates selected will be subject to a security background investigation and must meet all eligibility requirements for access to classified information
