Administrative Assistant

Alluvionic • Melbourne, FL • 5d ago

Be the face and the force behind our front desk - where organization meets opportunity!

Job Summary:

The Administrative Assistant is a central point of support for the company, responsible for maintaining a welcoming office environment, managing front desk operations, and ensuring smooth day-to-day administrative functions. As the first person employees, clients, and visitors see when they enter the building, this role sets the tone for a positive and professional experience. With a welcoming presence and strong organizational skills, the Administrative Assistant/Receptionist not only manages day-to-day office operations but also helps create an environment where people feel valued and supported. This role also owns and executes the planning, coordination, and delivery of internal events and activities that strengthen company culture and employee engagement.

Must be US Citizen

Clearance Required : Must be Willing; eligible to Obtain

Location: On-site; Melbourne Florida HQ

Responsibilities:

Serve as the first point of contact for visitors, employees, and vendors by greeting guests and answering or directing phone calls.

Handle incoming and outgoing mail and packages.

Manage visitor logs and employee badges.

Maintain a professional and welcoming reception area.

Monitor and order office supplies, employee gifts, and business cards.

Stock and maintain snacks and drinks in the breakroom and conference rooms.

Coordinate with vendors and service providers for office cleaning, facilities maintenance, HVAC, and handyman services.

Complete expense reports and other administrative requests.

Provide support for printing, shipping, and document needs.

Plan and coordinate internal events, including team-building activities, employee celebrations, company meetings, and seasonal parties.

Support employee engagement efforts.

Qualifications:

Strong organizational skills with the ability to manage multiple priorities and deadlines.

Excellent communication and interpersonal skills with a professional and welcoming demeanor.

Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable learning new systems.

Proactive, detail-oriented, and able to take ownership of tasks from start to finish.

Emotional Intelligence

Benefits:

Generous paid time off, with additional days earned at your ten-year anniversary

Paid holidays per our company handbook

Health insurance through Cigna Healthcare, with employer contributions toward employee and dependent premiums

Health Savings Account through Optum Bank

Vision and dental insurance through Mutual of Omaha

Long-term and short-term disability insurance, fully paid by the company

Employer-paid AD&D and life insurance, with options to purchase additional coverage

Retirement plan with company match on employee contributions

Annual incentive pay opportunities

Tuition reimbursement (after six months of employment)

Employee referral bonus per our company handbook

Employee Assistance Program (EAP)

Professional organization membership (after six months of employment)

Paid professional certification (after six months of employment)

Workers' compensation, fully paid by the company

Employer-paid IDShield® membership

On-site notary services for headquarters employees

Company-wide celebrations and events

Note: Benefits may vary based on role and level. Full details will be shared during the interview process.

Who We are:

Alluvionic is a woman-owned, 8(a) certified solutions provider of project management and process improvement services. We offer a wide range of products and services including extensive enterprise Process Improvement, CMMI (Capability Maturity Model Integration), CMMC (Cybersecurity Maturity Model Certification), PMO (Project Management Office), and ERP (Enterprise Resource Planning) implementations for clients in various industries, providing Project Assurance® for every project.

We pride ourselves in being a Registered Provider Organization (RPO) with the CMMC Accreditation Body.

What it's like to work at Alluvionic:

Working at Alluvionic means being surrounded by helpful and brilliant people who want to support your career growth. We are a company that puts people first and will help you get where you want to go. When we make mistakes, we own them, fix them, and improve our processes so we do better next time. We work hard and never forget to have fun, especially at happy hour.

We live by our company values of Family, Integrity, Professionalism, Innovation, Forward-Progress, Organization, and Communication. We invite you to apply if you share values even if your career path has been nontraditional.

Alluvionic is an authorized DoD SkillBridge Partner Organization. The DoD SkillBridge program is an opportunity for servicemen & servicewomen to complete an internship during the last 180 days of service to gain valuable civilian career experience

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