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Administrative Assistant (H)

ABM Industries • Tustin, CA • 1h ago

Overview

Administrative Assistant - Janitorial Department

ABM Industries

Location: 14201 Franklin Ave. Tustin, CA 92780

Work Schedule: On Site

Salary: $29 - $33 per hour

Position Overview

ABM is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our Janitorial Department leadership team, including branch managers, district managers, project managers, building leads, supervisors, and support staff. This dynamic role requires exceptional organizational skills, technical proficiency, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Administrative Support

Provide high-level administrative support to multiple levels of management and staff

Manage calendars, schedule meetings, and coordinate communications

Prepare correspondence, reports, and presentations

Handle confidential information with discretion and professionalism

Perform general office administration duties as needed

Financial Operations

Support operations with researching and processing corrections to accounts receivable and maintain customer account records

Handle accounts payable functions including invoice processing and vendor payments

Support payroll processing and employee record maintenance

Generate financial reports and assist with budget tracking

Ensure accuracy and compliance with company financial procedures

Procurement & Operations

Process supply orders and coordinate inventory management

Handle equipment orders and coordinate setup procedures

Support contract review processes and documentation

Assist with project coordination and tracking

Troubleshoot operational issues and provide solutions

Customer Service

Deliver excellent customer experience to internal and external clients

Respond to inquiries promptly and professionally

Resolve issues and escalate when necessary

Maintain positive relationships with stakeholders at all levels

Reporting & Analysis

Create and maintain various reports for management review

Analyze data and provide insights to support decision-making

Maintain accurate records and documentation systems

Ensure compliance with company policies and procedures

Required Qualifications

Experience & Skills

Proven administrative assistant experience in a corporate environment

Exceptional organizational skills with meticulous attention to detail

High proficiency in Microsoft Excel and Word (advanced level required)

Strong written and verbal communication skills

Excellent customer service orientation

Demonstrated ability to manage multiple priorities simultaneously

Technical Competencies

Experience with accounts receivable and accounts payable processes

Payroll processing knowledge

Report creation and data analysis capabilities

Advanced troubleshooting and problem-solving skills

Proficiency in office management and coordination

Personal Attributes

Highly coachable with a growth mindset

Strong adaptability and flexibility in changing environments

Ability to work independently and as part of a team

Professional demeanor and strong work ethic

Commitment to maintaining confidentiality

Preferred Qualifications

Experience with the following platforms is highly desirable:

E-pay

Blueforce

Corrigo

Tagpricer

COUPA

OCF (Oracle Cloud Financials)

Work Environment

This is an on-site position in Tustin, CA. The role requires the ability to work in a fast-paced environment while maintaining accuracy and attention to detail.

What ABM Offers

Competitive salary

Comprehensive benefits package

Professional development opportunities

Collaborative team environment

Work-life balance with hybrid schedule

ABM is an equal opportunity employer committed to creating an inclusive environment for all employees.

To Apply: Please submit your resume and cover letter detailing your relevant experience and why you're the ideal candidate for this position.

REQNUMBER: 132555

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.