Business Operations Specialist

ABM Industries • Tustin, CA • 1d ago

Overview

ABM is seeking a highly organized and financially-savvy Administrative Assistant to provide comprehensive administrative and financial support to our janitorial operations team. This role combines traditional administrative excellence with finance management expertise, requiring exceptional organizational skills, financial acumen, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will support leadership teams while contributing to financial oversight, reporting, and strategic initiatives.

Compensation: $75K-85K/Annually

The pay listed is a range. A specific offer will vary based on the applicant's experience, skills, abilities, geographic location, and alignment with market data.

Benefits:

Work Environment: On Site

Key Responsibilities

Administrative Support

Provide high-level administrative support to multiple levels of management including regional managers, department heads, and executive staff

Manage complex calendars, coordinate meetings, and facilitate communications across departments

Prepare correspondence, reports, presentations, and executive-level documentation

Handle confidential financial and operational information with discretion and professionalism

Coordinate travel arrangements and expense reporting for leadership team

Financial Management & Analysis

Assist with monthly, quarterly, and annual financial reviews and reporting processes

Support budget planning, analysis, and variance reporting

Collaborate with operations teams on cost control and savings initiatives

Customer Service & Stakeholder Relations

Deliver excellent customer experience to internal and external clients

Respond to financial and operational inquiries promptly and professionally

Resolve issues and escalate appropriately while maintaining positive relationships

Support client communications regarding billing and financial matters

Help support operations team with union relations

Required Qualifications

Experience & Education

Minimum 3-5 years of experience combining administrative support with financial management or analysis

Proven track record in a corporate environment supporting senior leadership

Experience with financial reporting, budget analysis, and accounts receivable/payable processes

Technical Skills

Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, financial modeling) and PowerPoint

Strong experience with financial systems and reporting tools

Knowledge of accounting principles and financial analysis techniques

Core Competencies

Exceptional organizational skills with meticulous attention to detail

Strong analytical and problem-solving capabilities

Excellent written and verbal communication skills for executive-level correspondence

Demonstrated ability to manage multiple priorities simultaneously in a fast-paced environment

Advanced troubleshooting skills and ability to work independently

Strong customer service orientation and professional demeanor

Personal Attributes

Highly coachable with a growth mindset and continuous learning approach

Strong adaptability and flexibility in changing business environments

Ability to maintain confidentiality with sensitive financial and operational information

Collaborative team player with ability to work across departments

Detail-oriented with commitment to accuracy in financial and administrative tasks

Preferred Qualifications

Master's degree in finance, Accounting, or related field

CPA certification or progress toward certification

Experience with the following platforms: E-pay, Blueforce, Corrigo, Tagpricer, COUPA, OCF (Oracle Cloud Financials)

Previous experience in facilities management, janitorial services, or related industry

Experience supporting multiple locations or regional operations

Advanced knowledge of financial compliance and internal controls

Work Environment

This is an on-site position. The role requires the ability to work in a fast-paced environment while maintaining accuracy and attention to detail in both administrative and financial responsibilities. Some travel to other locations may be required occasionally.

What ABM Offers

Comprehensive benefits package including health, dental, vision, and retirement plans

Professional development opportunities and continuing education support

Collaborative team environment with growth opportunities

Career advancement opportunities within finance and operations

ABM is an equal opportunity employer committed to creating an inclusive environment for all employees and values diversity in our workforce.

To Apply

Please submit your resume and cover letter detailing your relevant administrative and finance experience.

LI-TA

REQNUMBER: 131674

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

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