Senior Project Administrative Assistant : Life Sciences - Cincinnati, Ohio Req 31340

Jacobs • Cincinnati, OH • 2h ago

Support one of the largest and diverse technical solutions providers in the world and have a hand in helping in laying the foundation for human progress.

This role is a Senior Project Administrative Assistant for our team in Cincinnati, Ohio, supporting the Senior Vice President of Global Life Sciences, Senior Vice President of Life Sciences North America, and the Vice President of Cincinnati Operations. In this role, you will perform a wide variety of administrative and staff project support services in our Life Sciences market. Strong organization skills and ability to communicate with staff at all levels both orally and in writing are required to help us meet our client's objectives.

Key Responsibilities include:

Providing high-level administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements. Correspondence management including communications on behalf of the executive, including drafting emails, letters, and memos to ensure clear and professional correspondence. Organize meetings and events, including logistics such as venue selection, attendee management, and technology setup. Coordination of operations reporting, including monthly and weekly reporting. Scheduling of monthly project reviews. Prepare and edit presentations, reports, and documents, and maintain organized filing systems for both digital and physical records. Expense Management for executive level staff. Miscellaneous administrative and special projects as needed. Be available outside regular business hours to respond to urgent requests, scheduling changes, or executive needs. At least 10 years of administrative experience supporting senior level executives, preferably within an engineering, construction or related organization. Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Experience working with high-level clients and executives. Advanced skills/proficiency in office software (e.g., MS Office Suite), specifically Word, Excel, Powerpoint, Outlook, Sharepoint, One Note, and TEAMS. Experience with Oracle E-Business Suite (Software) a plus. Experience with Concur Expense and Travel System. Ability to handle sensitive information with discretion and maintain confidentiality.

Please note: Position is hybrid, with office location in Cincinnati, OH. Expectation is for in-office presence in Cincinnati a minimum of 3 days per week.

Ideally you'll have:

Self-starter with ability to work with limited direction. Exceptional organizational and time management skills to handle multiple tasks efficiently Strong verbal and written communication skills to interact effectively with various stakeholders, including clients and coworkers of all levels. Strong grammatical and proofreading skills. Attention to detail to ensure accuracy in documentation and communication.

LifeSciences, #Bio/Pharma, #EPCMV, #globallifescience

LI-SH1

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

Jacobs

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