Administrative Support Assistant II

City of Pittsburg • Pittsburg, KS • 14h ago

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13385290

POSITION SUMMARY

Provide high level clerical and administrative support in a division or department, working closely with the operational activities and/or providing technical assistance to staff.

DUTIES AND RESPONSIBILITIES

Conducts various office and clerical duties to provide

administrative support to the director and other management personnel.

Responds to public inquiries, requests and concerns and log them in

the appropriate database.

Provide information to the public regarding departmental

services, standards and procedures.

Facilitates citizen request to appropriate department and/or

supervisor.

Relay City information directly to staff.

Respond to and assist with resolution of difficult and sensitive

citizen inquiries.

Submit utility locate requests through Kansas One Call Center.

Assist with the preparation of legal documents, such as legal

descriptions, easements, and deeds.

Assist with preparation and, or, modification of City Ordinances and

Resolutions.

Assist division superintendents with compiling and organizing

expenditures, work orders, reports, and inventory control in electronic storerooms.

Updates and maintains contact information of the department staff,

various vendors, contractors, consultants, organizations, and agencies.

Plan, organize and manage the activities of a work unit; ensure that

all services and activities adhere to approved City policies and procedures.

Proofread and edit documents and reports.

Maintain an effective record keeping system; prepare reports and

correspondence.

Manage bid process for annual contracts and various

equipment/vehicle/product purchases, including document and advertisement preparation, bid opening scheduling, confirmations, and file management.

Responds to various vendor requests & inquiries.

Facilitate contract administration and compliance for projects,

including formulation of project report costs and exemption certificates (if required), filing of necessary bonds with the County District Court, returning bid security bonds to bidders, securing and maintaining current certificates of liability insurance throughout the course of work, and preparing and processing of pay applications and necessary change orders.

Drafts various correspondence for signatures, media releases,

interoffice memorandums.

Researches, compiles, analyzes data, and draft permit responses for

programmatic and administrative reports to the Kansas Department of Health & Environment.

Inflow & Intrusion Reports (quarterly and annually).

Municipal Separate Storm Sewer System (annually).

Emission Inventory Operating Permit for Citys asphalt plant

(annually).

Wastewater Treatment Plant Compost Facility (annually).

Update and maintain departmental calendar for compliance dates.

Coordinates various documents required for submittal to the Kansas

Department of Health and Environment, US Environmental Protection Agency, Kansas Department of Transportation and other government agencies.

Coordinate financial and legal documentation related to grants and

revolving loan funds.

Assist the director and other management personnel with preparation

of annual budget and capital improvement plan.

Coordinate various departmental projects, events and community

service projects with volunteers and maintains project lists.

Provide staff support to assigned boards as required; prepare agenda

outlines, sign-in sheets, attend meetings, and record and distribute minutes.- Traffic Advisory Board.

Utility Company Coordination.

Any other board, commission, and committees as directed.

Serve as the liaison for assigned section with other divisions,

departments and outside agencies.

Update and maintain various data in software applications.

Record and categorize electronic records through a variety of

software systems.

Review and facilitate updates to departmental web pages.

Orders and maintains office supplies for department.

Facilitates receipt and issuance of required permits.

City right-of-way.

State (KDOT) -coordination for highways in city limits.

Heavy Haul.

Promote, administer, and oversee volunteer Adopt-A-Street litter

control program coordinated through the department.

Qualifications

Similar Jobs

Electrical Project Manager

Actalent • Joplin, MO • 13h ago

Management & Administrative

Job Title: Electrical Project ManagerJob Description We are seeking an experienced Electrical Project Manager to join our critical power group. The position can be based in Lenexa, KS or AR office, with the possibility o...

13h ago

Go to Apply

Administrative Associate (College of Education)

Pittsburg State University • Pittsburg, KS • 1d ago

Management & Administrative

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13382489 Pittsburg State University is accepting applications for an Administrative Associate in the...

1d ago

Go to Apply

Regional Marketing Manager

Pitsco Education • Pittsburg, KS • 2d ago

Management & Administrative

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13381632 SUMMARY: The Regional Marketing Manager is responsible for all marketing activities support...

2d ago

Go to Apply

Wireless Sales Manager - Carthage, MO

Acosta Group • Lamar, MO • 1w ago

Management & Administrative

DESCRIPTION Drive sales through personalized wireless solutions and customer education. Premium Retail Services operates in more than 1300 Walmart Supercenter locations across North America, with a dedicated sales team o...

1w ago

Go to Apply

Customer Service Representative

U-Haul • Joplin, MO • 1w ago

Management & Administrative

Location: 1410 E 7th St, Joplin, Missouri 64801 United States of America Are you a people person? Do you love helping others? U-Haul is in search of friendly, motivated people for the position of Customer Service Represe...

1w ago

Go to Apply

(USA) Stocking 2 Coach, Non-Complex, Management

Walmart • Webb City, MO • 3w ago

Management & Administrative

Position Summary... What you'll do... Leads and develops teams effectively by teaching training and actively listening to associates touring stores and providing feedback TourtoTeach communicating and collaborating with...

3w ago

Go to Apply

Senior Project Manager - Energy Market

Olsson • Joplin, MO • 4w ago

Management & Administrative

Senior Project Manager - Energy Market Dallas, TX; Denver, CO; Fayetteville, AR; Fort Worth, TX; Joplin, MO; Kansas City, MO; Lincoln, NE; North Kansas City, MO; Oklahoma City, OK; Omaha, NE; Overland Park, KS; Phoenix,...

4w ago

Go to Apply

Customer Service Representative

City of Pittsburg • Pittsburg, KS • 4w ago

Management & Administrative

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13357087 DUTIES AND RESPONSIBILITIES Provides front-line customer service at City Hall to walk-in cu...

4w ago

Go to Apply

Janitorial Maintenance

Pilot Company • Joplin, MO • 5h ago

Retail & Hospitality

Company Description Pay Rates Starting between: $13.80 - $20.13 / hour Are you passionate about team building, customer service, and meeting new people? Pilot Company offers a dynamic environment where no two days are th...

5h ago

Go to Apply

Medical Screener

BioLife Plasma Services • Joplin, MO • 6h ago

Hospital & Medical

By clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda's Privacy Notice an...

6h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.