Administrative and Events Coordinator

Princeton University • Princeton, NJ • 1h ago

Department Humanities Institute Category Administrative Support Job Type Full-Time Overview The Princeton Humanities Initiative is a hub for inquiry and research incubation that expands the impact of humanities scholarship on campus, in higher education, and in society. Focusing on the theme Media & Meaning, the Initiative also supports a range of scholarly collaborations that explore the substantial role of media in creating meaning and in shaping our understanding of ourselves and our world. As a multi-year bridge to a new Humanities Institute at Princeton, the Initiative brings together faculty, students, staff, and community partners from a range of fields of expertise to think critically and imaginatively about the human experience and to pursue promising new directions for humanities research, teaching, and civic engagement. The Administrative and Events Coordinator will join the team to provide event planning and administrative support for the Initiative, working with the director and executive director to create and implement high-impact events - from the meetings of internal working groups and committees to larger-scale events featuring external guests and partners. The coordinator also oversees the administration of the Initiative's office functions and space and supports the Initiative team in tracking the progress of key projects. The Humanities Initiative is a small but growing team that prizes teamwork, collaboration, problem-solving, and a flexible, strategic mindset. Partnerships are critical to the Initiative's success, and the coordinator will be a key ally to both internal and external partners, sometimes providing administrative and clerical support for activities of select partnering organizations. The role requires strong interpersonal and communication skills, a flexible, can-do approach to evolving circumstances, and the ability to complete complex assignments with an eye for detail, and the capacity to prioritize multiple simultaneous projects and tasks. This role will occasionally require a flexible schedule during peak periods of activity, sometimes also requiring evening hours for Initiative events. This is a two-year term position, with the possibility of renewal. For full consideration, candidates should submit their application by 10/17/25. Position will remain open until filled. Responsibilities Event and Meeting Management- Serve as primary point of contact for all department events- Collaborate with the executive director to administer the annual budget for the initiative convenings and events- Oversee all logistics for initiative events, including but not limited to selecting venues, arranging catering, choosing vendors, handling event dcor/design, managing event registration, reserving spaces, arranging off-campus hotel and transportation, and technology and furniture setup/tear-down- Support partnering university programs and units in meeting and event logistics, including catering orders and limited clerical activities- Liaise with various University Services units to reserve, deliver, and set up event items- Facilitate the scheduling of working group meetings with internal and external partners via correspondence as well as applications like Outlook, Calendly, Doodle, etc.- Collaborate with working group members, partnering departments and units, and other initiative project participants to develop program schedules for ongoing and upcoming events- Process all orders and PO's using Concur, Prime Marketplace, and PeopleSoftOffice Administration- Perform the front-desk function for the initiative by answering general questions from faculty/students, and routing emails, calls, and drop-in inquiries to department staff- Oversee mail and follow up with Mail Services when delivery problems occur- Proactively manage the initiative meetings with internal and external partners, appointment requests, and overall schedule- Generate vi

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