Part-Time Project Administrative Assistant

Cornell University • Ithaca, NY • 5d ago

About The School of Industrial and Labor RelationsThe School of Industrial and Labor Relations (ILR) at Cornell University is the leading global institution dedicated to the study of work, employment, and labor. It advances research and education that address critical workplace issues and the evolving world of work. Through teaching, outreach, and scholarship, ILR helps improve the lives of workers and organizations. The school plays a key role in shaping the future of work by generating and sharing impactful knowledge.About The K. Lisa Yang and Hock E. Tan Institute on Employment and DisabilityThe K. Lisa Yang and Hock E. Tan Institute on Employment and Disability (YTI) at Cornell's ILR School advances research, education, and technical assistance on disability in the workplace. Its experts support businesses, labor organizations, government agencies, schools, and communities in the U.S. and abroad to better integrate and accommodate individuals with disabilities. The institute partners with employers, policymakers, educators, advocates, and practitioners to promote inclusion. YTI plays a vital role in shaping equitable workplace systems and building more inclusive communities.The OpportunityThis position offers administrative and program support to Project Directors, Principal Investigators, and project staff within the Yang-Tan Institute (YTI). The role focuses on assisting externally funded projects by managing day-to-day operations and coordination. It ensures smooth communication and organization across team members and stakeholders. Overall, the position contributes to the effective implementation and success of YTI's research and outreach initiatives.Key Responsibilities- Provide program coordination support for disability-related projects.- Assist with scheduling and organizing meetings, events, webinars, focus groups, and interviews.- Take, edit, and distribute meeting notes, including documenting action items.- Proofread, copy edit, and format written materials.- Create accessible materials by ensuring presentations and documents comply with Section 508 standards.- Prepare and distribute surveys.- Provide customer service support for webinars.- Maintain project timelines and track deliverables.- Assist in the preparation of grant proposals.- Perform general administrative and fiscal duties.Success Factors:You're considered a top candidate if you have experience:- Working successfully as part of a team.- Communicating professionally across internal and external stakeholders and colleagues.- Overseeing multiple tasks, prioritizing and managing projects with flexibility. - Working successfully under pressure with minimal guidance at a variety of tasks within a quick-paced, team-oriented, diverse office setting.This is a term, part-time Contract College position (26 hours per week) based in Ithaca, NY, within the ILR School at Cornell University. The initial appointment runs through December 31, 2026, with the possibility of reappointment contingent on performance, available funding, and business needs. Core business hours are Monday through Friday, 8:00 AM to 4:30 PM, with some flexibility. The final schedule will be determined in consultation with the supervisor.What We NeedA resume and cover letter are required for further consideration.- Associate's degree and two to four years of experience in an office setting, or an equivalent combination of education and experience.- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook calendar.- Experience using online meeting platforms such as Zoom or Microsoft Teams.- Ability to work independently with sound judgment and discretion.- Strong interpersonal skills to interact tactfully with diverse groups of individuals.- Initiative and a proactive team-oriented approach.- Exceptional organizational skills and attention to detail.- Excellent written and verbal communication skills, includin

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