State of Colorado
Administrative Assistant II
SALARY
$3,321.00 - $4,650.00 Monthly
LOCATION
Alamosa, CO
JOB TYPE
Full Time
JOB NUMBER
GYA P-10154 9.2025
DEPARTMENT
Adams State University
OPENING DATE
09/24/2025
CLOSING DATE
10/5/2025 11:59 PM Mountain
FLSA
Determined by Position
TYPE OF ANNOUNCEMENT
This position is open only to Colorado state residents.
PRIMARY PHYSICAL WORK ADDRESS
208 Edgemont Blvd Alamosa, CO 81101
FLSA STATUS
Non-Exempt; position is eligible for overtime compensation.
DEPARTMENT CONTACT INFORMATION
Alicia Harmon
aliciaharmon@adams.edu
SALARY NOTE
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
HOW TO APPLY - CLICK HERE!!!{rel="noopener noreferrer" target="blank"}
Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.
Department Information
The Extended Studies department is a self-funded continuing and distance education unit existing as an auxiliary to the University. The purpose of the department is to provide undergraduate and graduate credit, contract courses, continuing education courses and to collaborate with academic departments to meet student needs. The Extended Studies unit partners with school districts as well as non profit and for profit orgs and handles over 16,000 enrollments each year.
Description of Job
This position provides crucial support to the Department of Extended Studies by serving as a primary point of contact and handling key administrative and financial duties.
Specific Duties Include:
Provide excellent customer service to all constituents - Answer telephone calls and emails promptly and efficiently. Disseminate accurate information to professional development students regarding registration, student accounts, grades, transcripts etc. Communicate with professional development instructors regarding courses, grades, rosters, etc. Communicate and collaborate effectively with co-workers.
Cashiering -Ensure accurate and timely data entry into the system for registration and payment. Ensure that accounts balance each day and reports are recorded appropriately. This duty requires strong attention to detail. Ensure that all components of each cashiering session are completed daily and collaborate with Student Business Services to record sessions.
Administrative support for Extended Studies - This position must determine whether students who register for courses are new or existing students, monitoring when instructors post grades and then entering those grades into the system of record. Support supervisor in maintaining accounts receivable, billing and collections as needed.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement: (New)
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification
Description: (New)
G3A3XXADMINISTRATIVE ASSISTANT II{rel="noopener noreferrer" target="_blank"}
MINIMUM QUALIFICATIONS:
Experience Only:
Two (2) years of relevant experience in an occupation related to the work assigned to this position
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years
PREFERRED QUALIFICATIONS:
Experience with ERP systems.
Experience with MS Office Suite.
Required Skills and Competencies:
Strong customer service skills
Strong attention to detail
Strong organizational skills
Excellent verbal and written communication skills
Ability to work independently
Ability to multi-task and meet deadlines
Strong interpersonal skills
Highly efficient with MS Office suite, Google Suite, and other database applications
A successful candidate will demonstrate responsible professional conduct at all times; will be punctual and observe scheduled work hours.
Note: Although this position is non-exempt for FLSA, it is a condition of employment at Adams State University to agree to receive compensation time in lieu of overtime pay.
Years of experience will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be pro-rated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE= 3 mos credit.)*
Appeal Rights: (Updated)
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at
dpa_state.personnelboard@state.co.us
within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules{rel="noopener noreferrer" target="_blank"}
.
Supplemental Information
All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
Colorado Revised Statutes require that Classified state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications. Any attachments such as cover letters, resumes or other documents that support your experience may also be reviewed during this phase.
Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Primary Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any of step of the selection process and placement on the eligible list. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.
This announcement will be used to fill multiple vacancies.
*Adams State University is committed to providing a safe and secure environment for its students, faculty, staff and visitors, and to protecting its funds, property and other assets. Well-informed hiring decisions contribute to this effort. Therefor
