Finance Clerk Grade 3

City of Ashtabula • Ashtabula, OH • 8h ago

Company: CITY OF ASHTABULA Position: FULL TIME FINANCE CLERK GRADE 3 Location: Ashtabula, OH

The City of Ashtabula is seeking applications for the position of full time Finance Clerk 3 in the Ashtabula City Finance Department.

Minimum Requirements: High School diploma or equivalent 2 years post-secondary education or related work experience of three (3) years in a municipal finance office; an equivalent balance of education and experience Ability to operate a computer including use of email, copier, fax machine, adding machine, phone system including use of voicemail, and other standard office equipment

General Statement of Duties: Assists with the day-to-day operation of the finance department; carries out responsibilities in some or all of the following functional areas: Sewer Billing, Accounts payable/receivable, Banking, Cash Handling, Customer Service, Data & File Management, Income Tax, Payroll and Purchasing.

Major Areas of Responsibility:Not Exhaustive Billing Cash Handling Data Entry & Retrieval Department Support Document Maintenance Payroll Purchasing

Primary Objectives: Finance and accounting support for the department of the Auditor Maintain confidentiality standards Implement best practices in the functional areas of public finance Enhance internal controls, separation of duties, productivity, quality, and customer service standards Timely completion of departmental duties

Examples of Duties and Responsibilities Billing Process bills Sewer billing point of contact Maintain database

Cash Handling Cash collections Review and verify other department deposits Data Entry and Retrieval Utilize department software in support of sewer billing, payroll, accounts payable/receivable and income tax information Print, review and distribute department reports Bookkeeping

Customer Service /Department Support Answer phones and customer window Accept payments Maintain department supplies & inventory -- From requisition through request for vendor payment General correspondence Provide department support for payroll, accounts payable and income tax

Payroll: Under the direction of the HR/PR Administrator Payroll support duties as directed

Purchasing: Create requisitions for the department Maintain Purchase order files

Required Knowledge, Skills, and Abilities The individual should be self-motivated, discerning and adaptable with the ability to access need and execute plans without an excessive amount of supervision.

Job Requirements These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required performing this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Experience in a municipal finance environment Experience with accounting software and Microsoft Office products Sewer billing, income tax or payroll experience is preferred Knowledge of government funds and purchasing methods Excellent written and verba

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