City of Ashtabula Job Description

Position Title: Income Tax Specialist

Department: Finance /Income tax

Hours: 8:00 a.m. - 4:30 p.m.; Monday through Friday

Rate of Pay: Step 1 (0-2 years) - $25.96; Step 2 (3-5 years) - $27.26; Step 3 (6-10 years) -

$28.63; Step 4 (11+ years) - $30.06 ($1.00 per hour less if less than 120 days of service)

Department Supervisor: Director of Finance

Minimum Requirements:

Associate degree in accounting or business administration or related field. Related work experience of three (3) years in a income tax field or an equivalent balance of experience and education. Working knowledge of MITS or similar income tax software.

General Statement of Duties:

The Income Tax Specialist coordinates the day-to-day activities of the income tax department; performing a wide variety of confidential and complex duties in some or all of the following functional areas: Income Tax, Cash Handling, Customer Service, Purchasing, Banking, Document Maintenance/Management, Account Maintenance and

Data Entry and Retrieval.

Major Areas of Responsibility

Major areas of responsibility include but are not limited to:

Income tax

Cash Handling

Customer Service

Account Maintenance

Primary Objectives:

Preserve confidentiality

Achieve maximum collections of local income tax

Enhance and promote the integrity and confidentiality of the functions of the income tax department

Contribute to the safeguarding of the public funds

Maintain the integrity of income tax software

Implement best practices in the functional areas of public finance and income tax collection

Implement internal controls, separation of duties, productivity, quality, and customer-service standards

Timely completion of departmental duties

Specific Responsibilities of the Job

Communicates effectively and in a timely manner with the Director of Finance regarding the operations of the income tax department; performs responsible, paraprofessional work carrying out responsibilities related to income tax administration.

Income tax

Audit, calculate and process income tax returns

Taxpayer correspondence

Income tax billing

Maintain accounts receivable for income tax

Recommend accounts to be placed with outside collection agencies, small claims court & US bankruptcy courts

Maintain taxpayer accounts

Maintain income tax documentation

Produce and distribute income reports

Serve as the point of contact for the income tax department

Serve as the liaison to the income tax review board

Cash Handling

Balance the cash drawer

Create deposits

Purchasing

Create requisitions for department purchases and taxpayer refunds

Maintain purchase order files

Customer Service/Department Support

Answer phones and customer window

Accept payments

Compile statistics for financial statements and CAFR

General correspondence

Provide department support as directed

Required Knowledge, Skills, and Abilities

The individual should be self motivated, discerning and adaptable with the ability to access need, plan programs and execute plans without an excessive amount of supervision

Job Requirements

These requirements are repres

City of Ashtabula

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Income Tax Specialist