Administrative Assistant

Vail Resorts • Truckee, CA • 8h ago

Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it's your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Hiring for our seasonal positions occurs on a rolling basis. Applications will be accepted until December 15th or until the positions are filled (whichever is first).

Employee Benefits

Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons MORE employee discounts on lodging, food, gear, and mountain shuttles 401(k) Retirement Plan Employee Assistance Program Excellent training and professional development Referral Program

To Learn More, please review the Benefits Eligibility Summary (https://jobs.vailresortscareers.com/content/Perks-and-Benefits/?locale=en_US)

Job Summary

The Ski and Ride School Administrative Assistant will provide administrative support to the Ski and Ride School Management team and employees. This position is an integral role within the Ski and Ride School and requires the candidate to be well organized with excellent time management and strong attention to detail. We are seeking highly motivated candidates who understand how to take initiative and can act professionally and maintain confidentiality at all times. The primary responsibility of this position is daily data entry of all instructor and student data. This position must be comfortable working at a computer for an extended period of time. Secondary responsibilities include general office work such as scanning and filing of paperwork and assisting the Administrative Supervisor with projects as needed.

Job Specifications:

Starting Wage: $20.74/hr - $25.40/hr

Employment Type: Winter Seasonal 2025/2026

Shift Type: Full Time and Part Time hours available

Minimum Age: At least 18 years of age

Housing Availability: No

Job Responsibilities:

Creating, modifying, and uploading documents using various programs (Excel, Word, Teams, etc.). Documents must be current and accurate.

Working effectively within and maintaining an organized electronic filing system (access data entry, record maintenance, compliance tracking, etc.)

Daily data entry, scanning and filing of Ski School documents.

Assist in processing Payroll and HR paperwork. This will include daily payroll entry for the SRS team, and working with our Administrative Supervisor to process pay adjustments, expense reimbursements, etc.

Assist with inputting and updating instructor schedules on a seasonal and daily basis.

Willingness to assist as needed in various aspects of Ski School operations - this may include working with guests, children, or at times working outdoors.

Managing incoming telephone and/or radio calls and handling messaging and information appropriately.

Replying to guest & employee inquiries by e-mail in a timely and professional manner.

Demonstrate flexibility and the ability to work under tight deadlines and changing priorities with accuracy, dependability and a positive attitude.

Job Requirements :

High School diploma required; 4-year college degree preferred.

Highly proficient in Microsoft Office Suite (Word, Excel, Access, Outlook).

Ability to speak, read, write and communicate clearly in English.

Ability to act resourcefully and adapt to a changing environment while providing exceptional customer service skills to guests and employees alike.

Ability to positively contribute to a respectful work environment.

Highly detail oriented and organized.

Payroll and/or administrative experience preferred.

Snow-sports background preferred.

Ability to pass criminal background check.

Strong oral and written communication skills.

The expected pay range is $20.74/hr - $25.40/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 510739

Reference Date: 08/10/2025

Job Code Function: Administrative

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