Location: Binghamton, NY Category: Professional Posted On: Tue Sep 23 2025 Job Description:
Budget Title: Senior Staff Assistant (SL-3)
Salary: $57,151
The Department of Physics, Applied Physics, and Astronomy at Binghamton University (State University of New York, https://binghamton.edu/physics/) seeks an outstanding candidate for a full-time professional staff member to serve as the Operations and Finance Manager. The Operations and Finance Manager provides support for a wide variety of administrative and budgetary matters related to the daily functioning of the department, including: coordination of fiscal operations for the department, course building and curriculum planning, building administration for space occupied by the department, scheduling and record keeping, and supervision of office staff.
Key Responsibilities:
Management of all fiscal operations in collaboration with the chair, including providing budget reports, monitoring all deposits and expenses, and making budgetary projections
In collaboration with faculty and staff, auditing and approving laboratory and lab manual fees and associated expenditures
Assemble the department curriculum plan and course scheduling in consultation with the chair
Creatively solve departmental challenges related to enrollment, space, and budgetary issues
Monitor and implement pre-requisites and co-requisites across a wide range of courses
Collaborate with other departments associated with physics on campus
Provide administrative assistance to the chair, e.g. such as providing information and reports required for chair decisions, communicating with other administrative units on campus (Dean's office, HR, registrar, etc.), calendar management, scheduling faculty and staff meetings, taking and dissemination of meeting minutes, drafting chair letters, etc.
Oversee administrative tasks related to changes in departmental personnel, including: compiling and submitting faculty personnel cases, coordinating faculty and staff recruitment, hiring and assigning federal work study students, reviewing TA and grader assignments, and completing all human resource system transactions for the department in the HR system
Coordinate Smart Energy building and access functions, including working with Physical Facilities as needed to address repairs, renovations, and maintenance issues
Supervision of office staff which includes managing general and specialized duties for members of the office dedicated to undergraduate, graduate, and general departmental administrative tasks
The expected start date for this position is November 6, 2025
Job Requirements:
Bachelor's degree (or higher)
Accounting training and/or experience
Experience with spreadsheets and databases
Two or more years of experience in an office administration role, i.e. records management, resource allocation, budget and financial management, maintenance of confidential records, etc.
Effective written and verbal communication skills
Effective organization skills and attention to detail
Computer literacy and experience, i.e. office products, email, online calendar management, database management, etc.
Preferred:
Bachelor's degree (or higher) in accounting, business administration, or related field
Five or more years of experience in an office administration role
Experience with building management and interacting with maintenance/facilities
Visa sponsorship is not available for this position
Additional Information:
Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.
Binghamton University is a tobacco-free campus.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov
Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/
Cover letters may be addressed "To the Search Committee."
Postings active on the website, accept applications until closure.
For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html
Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here (https://www.binghamton.edu/diversity-equity-inclusion/policies-and-procedures/title-ix-.html) .
Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form (https://docs.google.com/forms/d/e/1FAIpQLSfL3zD9n76Ma5icv9N-xdvrVyU3kuaMxgW1-L2Syi-uwPGw2Q/viewform) .
