Admin Exec Coord, School of Arts & Sciences
POSITION DETAILS
The School of Arts & Sciences (SAS) at Hunter College, the largest academic unit within the City University of New York (CUNY), is home to over 460 full-time faculty across 30 + departments and interdisciplinary programs. Serving more than 15,000 undergraduate and 4,000 graduate students, SAS delivers the majority of Hunter's general education curriculum and a wide array of disciplinary and pre-professional degree pathways.
The Admin Exec Coordinator will play a vital role in supporting the School of Arts & Sciences. This position reports to the dean with dotted line report to Admin Exec Officer of the School of Arts and Sciences. The position will collaborate with multiple offices to facilitate effective communication, coordinate meetings, and assist with administrative functions across the institution. Additionally they will have significant interaction with senior leadership and key stakeholders.
In addition to CUNY Title Overview, responsibilities include but are not limited to the following:
Regularly providing updates on the progress of the search process, including any delays, issues, or decisions needed from the Dean.
Facilitate the submission of search related documents through the appropriate channels for approval to assist with ensuring compliance with institutional policies.
Prepare agendas, take minutes, and ensure follow-up actions for faculty meetings, committee meetings, and other events.
Maintain accurate and up-to-date records, files, and databases related to faculty activities, budgets, and projects.
Collaborate with the Finance Managers to assist with verifying and reconciling RF purchasing card expenditures and OTPS Tax Levy expenditures, ensuring accuracy, timeliness, and policy compliance.
Assist with data collection, synthesis, and analysis for Dean's Projects to inform strategic decisions.
Manage the Dean's calendar and maintaining accurate contact lists to support scheduling and communication.
Coordinate time and leave processes for Dean's Office staff, ensuring compliance with applicable policies and timely approvals.
QUALIFICATIONS
Bachelor's degree is required. Prior administrative experience in a fast-paced work environment is highly preferred. Other qualifications include: evidence on excellent interpersonal, oral, and written communication skills; strong working knowledge of Microsoft Office programs and other tools including Word, Excel, PowerPoint, Teams, Zoom, and Doodle, and willingness to learn new technologies; and ability to work both collaboratively and independently to complete multiple tasks. Expected to uphold strict confidentiality in handling sensitive information and demonstrate professionalism in all interactions with faculty, staff, and external partners.
CUNY TITLE OVERVIEW
Provides administrative support to a Campus or University Executive.
Coordinates office operations such as meetings, communications, events, and reports.
Maintains extensive files and records for the unit.
Maintains accurate calendars, schedules, and key dates.
Collects data for, prepares, and distributes reports and presentations using appropriate technology. Runs basic system queries and reports to provide data.
Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s), manuals, and other materials.
Provides clear communications on the Executive's behalf both within and outside the unit.
May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.
Job Title Name: Administrative Executive Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
Salary commensurate with education and experience, within approved range: $82,297- $91,437 (4/2025 contract).
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will increase by approximately 9.54% with an additional increase of 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement
HOW TO APPLY
Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment or https://cuny.jobs/ and following the CUNYfirst Job System Instructions. To search for this vacancy, click on Search Job Listings, select More Options To Search For CUNY Jobs and enter the Job Opening ID number.
Click on the "Apply Now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.
Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï, -, _ or ç)).
Incomplete applications will not be considered.
Please include:
Cover Letter or Statement of scholarly interests
Curriculum Vitae/ Resume
Names and contact information of 3 references
Upload all documents as ONE single file-- PDF format preferred.
CLOSING DATE
The committee will begin reviewing complete applications on Oct. 10, 2025. The search will remain open, and screening and review of applications will be ongoing-- until the position is filled. Applications submitted after the deadline will only be considered if the position(s) remain open after initial round.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
30858
Location
Hunter College
