Administrative Assistant

Advance Local • Birmingham, AL • 18h ago

Job Description

Strengthening and empowering all of the communities we serve.

Birmingham, AL

Alabama Media Group, Alabama's largest news and entertainment company, is seeking an Administrative Assistant. In this role, you will provide administrative support to several departments, key leaders and coordinate activities for the physical office space.

The pay rate for this position is $18 - $21/hr.

What you'll be doing :

Handle routine office tasks, such as setting up meetings, ordering catering, answering phone calls and routing callers to the appropriate person, greeting visitors, and sorting and distributing mail

Prepare communications, memos/emails, invoices, reports and other correspondence (including PowerPoint presentations, letters and meeting minutes)

Support leadership with various assignments such as booking travel, processing expenses, and other duties as needed

Maintain filing systems, both electronic and physical

Maintain office supplies and coordinates maintenance of office equipment.

Be a helpful and positive presence in the workplace

Communicate with building manager on janitorial and maintenance requests. Responsible for creating a clean, comfortable, ready-to-use environment.

Assist in the planning and execution of events including meetings, conferences, retreats, social functions, client events and training sessions.

Our ideal candidate will have the following :

High school diploma or equivalent.

Minimum of two years experience working in a role as an administrative assistant or similar support role

Proficiency in Microsoft Office including Word, Excel, PowerPoint and Teams.

Established proficiency in all areas of administrative and clerical functions

Ability to @type at least 60 words per minute with minimal errors.

Superior editing and grammar skills. Editing reports, meeting minutes, sponsorship materials, and various media to ensure accuracy and correct use of grammar, punctuation, and spelling.

Ability to work in a deadline-oriented team environment

Strong work ethic and organizational skills

Desire to be proactive and create a positive experience for others

Excellent interpersonal skills

This job requires reliable transportation and the ability to travel off-site

Additional Information

Advance Local Media offers competitive pay and a comprehensive benefits package with affordable options for your healthcare including medical, dental and vision plans, mental health support options, flexible spending accounts, fertility assistance, a competitive 401(k) plan to help plan for your future, generous paid time off, paid parental and caregiver leave and an employee assistance program to support your work/life balance, optional legal assistance, life insurance options, as well as flexible holidays to honor cultural diversity.

Alabama Media Group is a part of Advance Local Media, one of the largest media groups in the United States, which operates the leading news and information companies in more than 20 cities, reaching 52+ million people monthly with our quality, real-time journalism and community engagement. Our company is built upon the values of Integrity, Customer-first, Inclusiveness, Collaboration and Forward-looking. For more information about Advance Local, please visit www.advancelocal.com .

Alabama Media Group is one of the country's most innovative local media companies, operating AL.com, the AL Education Lab and This is Alabama and publishing daily digital editions of the Huntsville Times, The Birmingham News and the Press-Register for Mobile.

In addition, the company runs a digital marketing business which serves advertising clients throughout the Southeast, a film production group Advance Originals, and the national brand It's a Southern Thing.

In the past 7 years, AL.com journalists have been awarded four Pulitzer Prizes and been a finalist for another, earned 22 regional Emmys for documentary work, an Edward R. Murrow award for podcasting, a Silver Gavel award for political commentary, IRE award for prison coverage, Scripps Howard and Polk awards for investigating police, multiple national Headliner and SPJ awards and a Webby Award for short-form comedy.

Advance Local Media is proud to be an equal opportunity employer, encouraging applications from people of all backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, genetic information, national origin, age, disability, sexual orientation, marital status, veteran status, or any other category protected under federal, state or local law.

If you need a reasonable accommodation because of a disability for any part of the employment process, please contact Human Resources and let us know the nature of your request and your contact information.

Advance Local Media does not provide sponsorship for work visas or employment authorization in the United States. Only candidates who are legally authorized to work in the U.S. will be considered for this position.

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