Posting Details
Working Title Senior Administrative Assistant
Position Number 00611A
Department UNIVERSITY MARKETING
Location Norfolk, VA
Type of Position Classified
Type of Job Full Time
EEO Category C Technicians
Job Description
Reporting to the Vice President and Chief Marketing Officer for the Division of University Communications at Old Dominion University, this position will serve as the office manager and budget unit director for University Communications and provide executive-level support to the Vice President of University Communications and Chief Marketing Officer. This position holder will review, prioritize, and expedite daily workflow for the office, supply broad management functions required by the Assistant Vice Presidents, greeting visitors, assisting the Office of University Communications, and supporting customers and staff as needed. The position holder manages the Vice President's schedule and coordinates and organizes special events, including hosting VIPs, members of the media and external vendors. The position holder is responsible for coordinating purchasing, record keeping and fiscal activities of the office including participating in budgetary planning.
Type of Recruitment
Knowledge, skills and abilities
Working knowledge of modern office practices and procedures including Microsoft software.
Working knowledge of effective customer service and solution-oriented techniques.
Proficient skill in coordinating and planning executive-level administrative support activities.
Proficient skill in coordinating meetings, schedules and travel arrangements.
Working knowledge of fiscal management, budgetary policies, practices and procedures.
Experience managing a budget and tracking expenditures.
Strong interpersonal, oral and written communication skills.
Proficient skill in drafting and preparing correspondence, reports, spreadsheets, agendas, memorandums and minutes.
Demonstrated ability to exercise sound critical thinking, independent decision-making and problem-solving capabilities.
Demonstrated ability to independently initiate and carry out projects.
Demonstrated ability to promote efficient workflow.
Demonstrated ability to interpret policies and procedures.
Demonstrated ability to use discretion and maintain confidentiality.
Demonstrated ability to prioritize and manage multiple projects simultaneously while producing quality work.
Demonstrated ability to communicate effectively with professional and para-professional staff, University officials, external agencies and a variety of individuals who may seek the assistance of the units.
Special licenses, registration or certification
None
Education or training
None
Level and @type of experience
Considerable experience as an administrative assistant supporting a high-level administrator. Considerable experience in office management. Extensive experience using Microsoft Office Suite software and database applications. Some experience performing and/or overseeing special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Basic experience performing a variety of budgetary functions including monitoring and reconciling budgets and accounts payable, processing forms, proofing reports and resolving discrepancies.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Considerable knowledge of Old Dominion University policies and procedures. Considerable experience working in a college or university setting. Some experience with Banner System or CRM . Considerable experience as an administrative assistant experience in a complex, hierarchical organization preferred. Some experience with state bidding process for production according to the procedures and policies established by the Office of Procurement preferred. Ellucian Banner experience preferred.
Conditions of Employment
n/a
Annual Salary/Hourly Rate Salary is commensurate with education and experience and begins at $ - 52,000
Posting Detail Information
Job Requisition Number S03054
Job Open To General Public
Open Date 09/22/2025
Close Date 09/26/2025
Open Until Filled No
Special Instructions Summary
Please upload cover letter and resume.
Criminal Background Check The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page odu.edu/university-communications
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair @type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor's legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Recommendation/Reference Letter 1
Recommendation/Reference Letter 2
Recommendation/Reference Letter 3
Yellow Layoff Form
Blue Layoff Card
AHP Letter
