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Administrative Assistant II

The Salvation Army • Cincinnati, OH • 7h ago

Overview

TITLE: Administrative Assistant II for Program/Administration Departments

DEPARTMENT: Program Department

REPORTS TO: Major Laura DeMichael

SUPERVISES: N/A

STATUS: Non-Exempt

SCHEDULE: Full Time, Monday-Friday 8:30 AM-4:00 PM, Occasional evenings/weekends

FUNCTION: This Administrative Assistant position will be responsible for managing and coordinating the workflow and office procedures for the Divisional Program Department and support Administration as outlined. This AA position will also assist AA I as needed in completing tasks assigned by the DC/ DDWM. The AA/DS assists with coordinating program related matters/events including the ACR, CMS and Officer Reviews.

Responsibilities

DUTIES:

Manage and coordinate workflow, in a highly confidential, fast-paced work

Process ongoing correspondence and ensure that incoming calls and emails are responded to in a timely

Assist with events as

Answer incoming calls, provide information needed and direct calls to appropriate

Provide clerical support to Divisional Director of Women's Ministries (DDWM), Program Secretary (PS), Adult Ministries Secretary (AMS) and Women's Ministries Secretary (WMS) as requested.

Serve as registrar and assign accommodations for Divisional

Assist with processing Mission Alignment Council (MAC) correspondence, maintaining

Manage Program Department, Divisional, DHQ events and DDWM

Draft letters/emails for DDWM, PS, AMS and WMS as

Provide clerical/program support to departments with a high degree of initiative and

Attend meetings as

Maintain a broad knowledge of organization's operations, policies, and procedures, adhering to

Create and maintain orderly files/records and be able to retrieve information as

Assist with the preparation of the Annual Command Review (ACR) as directed by PS and DDWM, giving oversight of hospitality including travel, accommodations, and meals/snacks.

Prepare New Officer Orientation materials for program department, participating in same as

Make travel arrangements for general meetings/events as

Prepare documents/program outlines/briefs for printing as requested, working in cooperation with Graphic Artist.

Prepare Coordinating Council

Secure and post Coordinating Council dates on Divisional

Perform other duties, as assigned.

Qualifications

High School diploma

1-3 years administrative assistant/office management experience

Possess the ability to communicate clearly, verbally and in written

Possess strong interpersonal

Possess the ability to organize projects, multi-task, prioritize and balance several projects at any given

Possess the ability to maintain composure and respond professionally in escalated

Possess the ability to maintain

Possess the ability to function efficiently, both independently and in a team

Possess proficient skills in Outlook, Word, Access, PowerPoint, Publisher, Microsoft Teams and Adobe.

Possess an understanding of and willingness to embrace the Mission of The Salvation Army

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.

The Salvation Army's Mission StatementThe Salvation Army, an international movement, is an evangelical part of the universal Christian church.Its message is based on the Bible. Its ministry is motivated by the love of God.Its mission is to preach the gospel of Jesus Christand to meet human needs in His name without discrimination.

Job LocationsUS-OH-Cincinnati

Job ID 2025-14490

Category Administrative

Type Regular Full-Time

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