Administrative Assistant Bookmark this Posting Print Preview | Apply for this Job
Position Details
Position Information
Position Title Administrative Assistant
Department President - Operations -Group
Pay Type Non Exempt
Appointment Type (A) Continuing Full-Time
Hours Per Week 37.5
Number of weeks 52 weeks per year
other - # of weeks 52
Benefits Eligible Full Benefits
Geographical Regional
Qualifies for Relocation Reimbursement No
Work Schedule
Job Description
General Scope of Duties
The Office of the President seeks a detail-oriented professional to provide administrative and logistical support for daily operations, meetings, and events. This role works closely with senior leadership and the Secretary of the College to coordinate Board of Trustees activities and ensure smooth execution of high-profile presidential events. The position offers the opportunity to contribute to the College's mission while engaging with trustees, campus partners, and the broader community.
General Duties and Responsibilities
Daily Operations of the President's Office
Welcome, screen, and assist visitors to the President's Office; prepare and set up for meetings; keep the President's meetings and calls punctual.
Answer phone calls, and respond promptly and professionally to questions, requests and concerns directed to the Office of the President; redirect requests to the appropriate College department or administrator as necessary.
Coordinate the flow of print mail and bulk mailings.
Facilitate work requests, order supplies when needed, and maintain an efficient and organized working environment
Produce inauguration letters and citations for newly installed Presidents at institutions as directed by the President.
Perform various Commencement and Convocation administrative duties, including but not limited to ordering hoods for honorary degree recipients, ordering regalia for Trustees and Senior Administrators, preparing annual Ames and Strauss awards, preparing the College Medal (as needed), and assisting the platform party on the day of Commencement.
Maintain and archive files of the President's Office, including Presidential correspondence, documents, and reports, maintaining sound policies and procedures.
Monitor, track, verify charges, and process payment requests, including PCard transactions for the President, the Secretary of the College, and the Director of Presidential Events. Reconcile monthly operating budgets for the President's Office and the Board of Trustees.
Assist the Secretary of the College with scheduling presidential meetings, assisting with the president's travel, and providing other logistical support.
Board of Trustees Support
Support the Secretary of the College with Board of Trustee engagement by: monitoring, tracking, verifying and processing charges and requests for payment for the Board of Trustees; collecting and recording conflict of interest statements collected from board members; maintaining Trustee contact lists; maintaining the young alumni trustee ( YAT ) list and the Board assistants contact list; preparing and distributing birthday, holiday and sympathy cards and other correspondence to trustees; ordering flowers for trustee occasions and/or as directed by President.
Provide timely logistical support in preparing for triannual Board of Trustees meetings and special events, including tracking attendance, managing hotel reservations, and collecting dietary requirements. At the direction of the Secretary of the College, order, print, assemble, and distribute board meeting materials, including certificates for retiring board members.
Maintain Board of Trustees files and work with the College Archivist to archive files in accordance with the College's file retention policy.
Presidential Events Support
Provide logistical support for regional, on-campus, and milestone Presidential events. Including, but not limited to, pulling invitation lists, managing responses from Marketing Cloud into Connforce, supplying alumni officers with regular attendee list updates, fielding calls from interested alumni regarding the programs, and preparing on-site registration materials and event support as needed.
Prepare the president's house for events through room setup, ensuring needed items are in place, tracking catering delivery, and ensuring clean up.
Presidential event prep - event briefings, attendee lists, partnership with Advancement Research team, and with Leadership and Annual Fund Coordinator. Assist with event and presidential meetings follow-up - thank you notes, entering notes into Advancement database, ensuring follow-up items were completed
Education and Skills
Bachelor's degree with at least 1 year experience preferred
Good verbal communication skills
Ability to interact well with a variety of people from all aspects of the College and community
Ability to build and maintain cordial relationships with BOT member
Professional demeanor both in person and on the telephone
High integrity needed to handle confidential information
Proficient in Gmail, Word, Excel, and Google
Knowledge of general office equipment
Attention to detail; excellent organization skills and ability to set priorities and meet deadlines
Well-organized, able to work under pressure, plan and accomplish goals
Preferred Qualifications
Physical Demands
Driving Required No
Salary Range $22.00-$25.00
Note
Connecticut College is committed to fair and competitive compensation. The final offer will reflect the candidate's experience, education, and the institution's pay structure to ensure internal equity.
Applicant Credentialing Thorough applicant credentialing will be conducted on the selected candidate which will include criminal records check, DMV check and depending on the position psychological exam and pre-placement physical.
Posting Detail Information
Open Date 09/12/2025
Applications accepted through
Open Until Filled Yes
Documents needed to Apply
Required Documents
Resume
Cover Letter
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
Are you eligible to work in the U.S.?
Yes
No
Will you now or in the future require sponsorship for employment visa status (e.g., H-1B visa)?
Yes
No
