Executive Assistant, Publicity (Disney Entertainment Television)

Disney Entertainment • Burbank, CA • 1d ago

Job Summary:

The EVP, Publicity, Disney Entertainment Television is looking for a highly qualified, creative, and enthusiastic Executive Assistant to provide comprehensive administrative support. Primary duties include maintaining calendar and expense reports, coordinating and capturing notes and next steps in meetings, booking travel arrangements (flights, hotel, cars), distributing pertinent information internally to teams, aiding at events, and maintaining communications with the Hulu, ABC, Onyx, Freeform, NatGeo, Disney Branded Television and Disney Television Studios publicity teams.

The role requires someone who always possesses positivity and professionalism and an innate sense of hustle. This person will be extremely detail-oriented and organized with an ability to multitask a high volume of assignments within a fast-paced environment. Quick decision making and discretion are key. The ideal candidate has an interest in learning more about entertainment publicity from a front row seat, has a highly efficient work ethic and an ability to proactively spot and act on needs within the business.

Responsibilities:

Provide day-to-day administrative support to the EVP, including but not limited to, the following:

Administrative

Manage a high volume of meetings, complete detailed expense reports, and maintain an organized and extensive business calendar

Efficiently organize the flow of information to and from the EVP's office

Book international and domestic travel, including trip logistics/itineraries and remote support

General office support including submitting drive-ons, supply ordering, distributing mail, filing, photocopying, and managing guest offices

Interfacing with IT for any troubleshooting EVP may need

Project Work

Coordinate staff meetings and work closely with the Manager of Operations on team events

Assist with compiling and distributing DET content announcements and daily

Maintain team contact lists

Support the EVP during press events as needed (e.g., premieres, screenings, junkets)

Tracking premieres and finales for the EVP across the org

Contribute to special projects as needed

Draft and proofread press materials as needed

Internal Relationships

Interact with company leadership, talent and showrunners

Interact with Disney Entertainment Television management and administrative staff

Manage relationships with teams across the EVP's purview

External Relationships

Interact with press, PR firms, and industry executives

Interact with talent and their publicists or representatives

Basic Qualifications:

1+ years of administrative experience on a high-volume entertainment desk at a studio, network, production company or agency.

Proficiency with Concur, MS Word, Excel, PowerPoint, Outlook, Google Suite

Proven organizational and prioritization skills

Able to discreetly handle highly confidential and sensitive information

Effective communication skills in both verbal and written form

Excellent analytical skills with the ability to exercise appropriate judgment in executing tasks without supervision

Ability to multitask a variety of projects at any given time and manage deadlines independently

Willingness to work overtime as required, including in-person events

Strong interpersonal skills and team player attitude with the ability to interact with multiple levels of employees and clients within and outside the organization.

Interested in the entertainment industry and PR field

Self-motivated and proactive

Preferred Qualifications:

3+ of administrative experience on a high-volume desk at a studio or network

Publicity experience recommended but not required

Required Education:

Bachelor's degree or equivalent combination of work experience

The hiring range for this position in Burbank, CA is $64,300 to $86,200 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Job ID: 10131440

Location: Burbank,California

Job Posting Company: Disney Entertainment Television

The Walt Disney Company is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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