Accounts Receivables Specialist

Robert Half • Oakland, CA • 3h ago

Description

Join Our Team as an Accounts Receivable Administrator!

We are looking for a highly organized and detail-focused Accounts Receivable (AR) Administrator for a contract to hire opportunity based in Oakland, California. In this role, you will oversee the management of customer accounts, ensure timely and accurate invoicing, and support operational efficiency. If you thrive in structured environments and enjoy working with numbers, this opportunity may be the perfect next step in your career!

Why This Role Matters

As an integral part of our finance team, the Accounts Receivable Administrator ensures cash flow accuracy by processing invoices, managing collections, and reconciling accounts. Your dedication will support both internal teams and external customers, creating a seamless and streamlined accounts receivable function.

Please note this position is located onsite and only candidates who meet the experience requirements and who can commute to the location will be considered.

Work Schedule & Location

This is a full-time, fully onsite position, Monday through Friday, 8:00 AM to 5:00 PM. Potential for a hybrid work schedule after 30 days.

?Your Key Responsibilities Include:

Prepare and distribute accurate and timely customer invoices.

Record and apply customer payments, including checks, ACH transfers, and credit card transactions, to ensure accurate account balances.

Monitor and manage accounts receivable aging reports, prioritizing collections efforts to meet company benchmarks.

Follow up with customers regarding past-due accounts, resolving discrepancies professionally and promptly.

Reconcile customer accounts by verifying, recording, and investigating unapplied payments or account discrepancies.

Answer customer inquiries related to their invoices, statements, and account status, demonstrating a high level of customer service.

Assist in the preparation of monthly AR reports to support financial reviews, forecasting, and reporting processes.

Work closely with the sales and customer service teams to resolve billing discrepancies and ensure accuracy in orders and invoicing.

Maintain proper records and filing of AR documentation in accordance with company and compliance standards.

Support month-end closing processes, including reconciling AR sub-ledgers to the general ledger.

Contribute to the development of efficient AR processes and policies to improve workflows and prevent errors.

Requirements

What We're Looking For:

Our ideal candidate has strong analytical skills, organizational finesse, and a collaborative approach. Qualifications include:

2+ years of accounts receivable experience or a similar accounting role.

Proficiency with accounting software (experience with [specific software] is a plus).

Knowledge of general accounting principles and AR best practices.

Strong proficiency in Microsoft Excel, including handling pivot tables, VLOOKUP, and basic formulas.

High attention to detail with the ability to identify and resolve discrepancies quickly.

Exceptional organizational skills with the ability to effectively prioritize tasks in a deadline-driven environment.

Strong interpersonal and communication skills to work professionally with both customers and internal teams.

Experience with collections processes or customer account reconciliation is preferred.

Proven ability to maintain confidentiality when dealing with financial and sensitive data.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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