Program Officer - Construction Compliance

New Jersey Economic Development Authority • Trenton, NJ • 11h ago

Program Officer - Construction Compliance US-NJ-Trenton Job ID: 2025-2213 Type: Regular Full-Time # of Openings: 1 Category: Federal Program Reporting & Compliance NJEDA Overview Job Summary EDA Overview- Join the NJEDA and help lead New Jersey to sustainable economic growth, fostering equitable opportunities and vibrant communities. We offer hybrid work, a supportive culture, and robust benefits, including health insurance, retirement plans, and extensive wellness programs. Make a tangible impact and shape New Jersey's future with innovative economic development at NJEDA.Job Overview - This position is responsible for actively managing a pipeline of federally funded construction projects through the closing and disbursement process in accordance with all relevant federal and state regulations.- This role supports the Federal Programs - Reporting & Compliance Division by ensuring all documentation remains in compliance throughout the lifecycle of the project.- The ideal candidate for this job has prior experience working with federal grants, familiarity with construction, experience analyzing data and tracking a project budget, and the ability to handle high volume programs.$65,484 - $81,855Note: The NJEDA currently offers a hybrid work schedule for up to 2 days of telecommute work from home. To participate, you will be required to have high speed home internet access and a managers approval. This program does not supersede the "New Jersey First Act", which requires newly hired NJEDA employees to establish and then maintain, principal residence in the State of New Jersey. Responsibilities DutiesDaily Tasks and Responsibilities:- Ensures that project files are complete through the management system software (CRM) and ensures all detailed documentation is provided and in order and kept up to date.- Prepares for review by a Senior Officer/Director Disbursement Approval Forms for contractor payment by reviewing submitted costs, invoices, payroll records, processed checks, credit card and bank statements, receipts and verifying accuracy and cost reasonablenessProjects:- Prepares Cost Reasonableness Review Analysis Reports as required for federally funded programs and performs Debarment Reviews for construction projects prior to approval- Ensures all pre-construction contract and insurance requirements are met by grantees within established time limitsGoals and Objectives:- The primary objective of this role is to support the expenditure of federal funds within the mandated timeframe while adhering to all relevant regulations and maintaining proper documentation.- KPIs include the number of Disbursement Approval Forms processed and the number of projects attending pre-construction meetings.Collaboration and Cross-Divisional Interaction:- This role works closely with the Program Teams, most notably, departments within the Community Development DivisionReporting Structure:- The Program Officer reports to the Director and does not have any direct reports.- This position receives general supervision. There is some autonomy in day-to-day activities, but most decisions and courses of action are prescribed or require approval from a manager.- Must complete annual self-assessment as required.- Performs other duties and special projects, as assigned. Qualifications Skills and Qualifications Technical Skills:- Proficiency in Microsoft Office Suite, CRM, and the ability to learn new software packages.- Knowledge of accounting principles, ability to understand and interpret business financial statements, payroll records, invoices, receipts, etc., and proficiency in reviewing and processing payment applicationsSoft Skills:- Ability to communicate effectively both verbally and in writing and foster communications with business professionals and EDA staff; proficient in grammar, spelling and edi

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